Document Control Clerk

Daniel Morgan Technology Center is seeking a detail-oriented and highly organized Document Control Clerk to manage, track, and maintain official records and documentation across departments. This role ensures that all documents are accurately filed, securely stored, and easily retrievable while maintaining compliance with organizational policies and regulatory standards.

The Document Control Clerk plays a critical role in supporting operational efficiency by ensuring document accuracy, version control, and confidentiality.

Key Responsibilities

Document Management & Control

Maintain and organize physical and electronic document filing systems.

Ensure proper document version control and revision tracking.

Review documents for completeness and accuracy before filing or distribution.

Archive outdated documents in accordance with retention policies.

Retrieve and distribute documents upon authorized request.

Compliance & Record Keeping

Ensure documentation complies with internal policies and applicable regulations.

Maintain confidentiality and secure handling of sensitive information.

Assist with internal and external audits by providing requested documentation.

Monitor document retention schedules and disposal procedures.

Administrative Support

Prepare reports, logs, and tracking spreadsheets for document activity.

Coordinate with departments to collect required documentation.

Support digital document management systems and data entry tasks.

Assist in improving document control procedures and workflows.

Qualifications

Education:

High school diploma or equivalent required.

Associate degree in Business Administration or related field preferred.

Experience:

1–3 years of experience in document control, records management, or administrative support.

Experience using document management systems or enterprise software preferred.

Skills & Competencies:

Strong attention to detail and accuracy.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Ability to manage multiple tasks and meet deadlines.

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Ability to maintain confidentiality and handle sensitive information responsibly.

Key Performance Indicators (KPIs)

Accuracy of document filing and version control.

Timeliness of document retrieval and processing.

Compliance with retention and regulatory requirements.

Reduction of document errors and inconsistencies.