Events Manager

The Events Manager is responsible for planning, managing, and executing schoolwide in-person events, field trips, and engagement opportunities for students and families in elementary, middle, and high school programs. This role is travel intensive and requires frequent, statewide travel throughout California. The Events Manager coordinates closely with school leaders, teachers, regional teams, vendors, families, and community partners to ensure events are organized, safe, compliant, and in line with the school's mission.

The Events Manager position requires strong organization, independent judgment, effective project management skills, and the ability to oversee multiple concurrent projects. High-level communication between departments and the ability to work with minimal oversight are essential. Knowledge of California, including regional logistics and venues, is highly important. The start date for this position is August 3, 2026. Mandatory in-person attendance is required for the Back-to-School event from August 18, 2026, through August 21, 2026, in Southern California.

Qualified candidates will be invited to participate in a digital one-way interview. Please ensure you check your emails regularly, as the interview invitations will have an expiration date.

Essential Responsibilities

• Develop and manage an annual calendar of school events and engagement activities across all grade levels.
• Plan and coordinate in-person and virtual events, including field trips, family engagement, regional gatherings, celebrations, informational sessions, and community-building activities.
• Coordinate all logistics such as timelines, staffing, venues, reservations, permits, transportation, catering, supplies, technology needs, registration, and post-event follow up.
• Ensure events are accessible, safe, supervised, and deliver a positive experience for families and students.
• Serve as the central contact for event-related questions, timelines, and planning, maintaining clear and consistent communication across departments and regional teams.
• Develop and maintain a comprehensive set of communication templates for event details, registration, reminders, and follow up across the organization.
• Collaborate with administrators, teachers, operations, and marketing to identify event needs and support successful execution.
• Manage relationships with venues, vendors, and community partners throughout California.
• Track event budgets, expenses, contracts, and documentation, maintaining organized records for planning and compliance.
• Ensure all events adhere to school policies, safety standards, and risk management procedures, including forms and emergency information.
• Use feedback and data to continually improve event quality, efficiency, and engagement.
• Maintain professionalism and confidentiality in all aspects of the role.
• This is a 12-month position.
• Perform additional duties as assigned.

Work Environment & Physical Requirements

This is a remote role based from a home office with high-speed internet and a professional workspace suitable for virtual meetings and event coordination. Extensive travel throughout California is required, including in-person attendance at events, meetings, and activities. Occasional evening, weekend, and overnight travel may be necessary. The position requires sitting, standing, walking, use of a computer, communication by phone or video, and the ability to lift or carry up to 25 pounds. Reasonable accommodations are available.

Minimum Qualifications

• Bachelor's degree in Hospitality Management, Event Management, or related field preferred; equivalent combination of education and experience considered.
• Minimum 3 years of professional event planning or event coordination experience required; 4+ years preferred.
• Minimum 1 year of project management experience, including managing multiple concurrent timelines, budgets, or vendor contracts, preferred.
• Demonstrated experience planning and executing events in California, including venue sourcing, permitting, and vendor coordination in at least two distinct California regions.
• Experience developing standardized written communication materials (e.g., templates, registration communications, event notices) for distribution across multiple teams or locations.
• Experience coordinating logistics across multiple departments or stakeholder groups (e.g., leadership, operations, vendors, families) on a recurring basis.
• Proficiency with event or project tracking tools, spreadsheets, and virtual meeting platforms.
• Ability to travel within California on a regular basis, including occasional evenings, weekends, and overnight trips, estimated at [40% percent of work time].
• Experience in K-12, charter, virtual school, or nonprofit education settings preferred, but not required.
• Community events planning experience preferred.
• Event planning certification (e.g., CMP, CSEP) preferred.

Compensation

$87,600.00 - $114,827.04

California Online Public Schools is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

California Online Public Schools is committed to fair, equitable, and transparent compensation practices. In accordance with California's Pay Transparency requirements (Labor Code §432.3 and SB 1162), we provide a clear pay scale for every job posting and internal job description.

Pay Scale Disclosure:

For each position, we publish the salary range or hourly wage range that the organization reasonably expects to pay for that role at the time of posting. Actual compensation is determined based on factors such as job-related skills, experience, education, training, credentials, internal equity, budget, and organizational needs.