Executive Assistant

Executive Assistant

At TLNT, we believe that recruitment is more than just filling roles — it’s about connecting humans with humans. We’re a people-first organization partnering with top U.S. companies to help them grow by attracting exceptional talent, and we know that the right content can open the right doors.

A leading real estate brokerage and development services provider seeks a highly organized and proactive Executive Assistant to join their team and help drive their business forward.

As the Executive Assistant, you will provide high-level administrative support to the company executives. The ideal candidate will be a self-starter with excellent organizational skills, the ability to manage multiple priorities, and a keen attention to detail. This role is pivotal in ensuring the smooth operation of the executive office and facilitating communication across the organization. Join a dynamic team dedicated to delivering innovative solutions and exceptional client service.

 

This is an excellent opportunity to grow your career with a leading US-based company—fully remote.

 

What You'll Do

• Executive Support


• Manage a busy calendar and scheduling across multiple organizations and networking groups.


• Coordinate meetings, lunches, dinners, and networking events.


• Prioritize appointments and help optimize the founder's schedule.


• Manage email follow-up and inbox organization as directed.


• Relationship Management


• Maintain ongoing communication with approximately 300 professional contacts.


• Send personalized follow-up emails using established templates.


• Track client touchpoints and ensure relationships remain active.


• Assist with networking organizations including ProVisors and other professional associations.


• CRM & Administrative Coordination


• Keep HubSpot updated and organized.


• Coordinate simple HubSpot projects by sourcing freelancers (Fiverr or similar), scheduling interviews, and managing implementation.


• Maintain accurate records, contact lists, and activity tracking.


• Project Coordination


• Act as liaison between the founder and outside vendors, including graphic designers and freelancers.


• Coordinate marketing initiatives, white papers, case studies, and supporting materials.


• Gather assets, organize files, communicate deadlines, and keep projects moving.


• Follow up with internal and external stakeholders to ensure timely completion of tasks.


• General Operations


• Track ongoing projects and action items.


• Help prioritize daily, weekly, and monthly initiatives.


• Anticipate needs before they become urgent.


• Provide general administrative support as business needs evolve.

What You Need

• 3+ years supporting executives, founders, or business owners.


• Exceptional written and verbal English communication.


• Highly organized with outstanding attention to detail.


• Comfortable managing multiple priorities simultaneously.


• Strong critical thinking and problem-solving abilities.


• Self-starter who requires minimal supervision.


• Professional, personable, and relationship-focused.


• Experience with HubSpot or similar CRM preferred.


• Experience coordinating remote teams, vendors, or freelancers is a plus.

Preferred Traits

• We're looking for someone who is:


• Extremely proactive


• Resourceful


• Organized


• Detail-oriented


• Personable and professional


• Comfortable working independently


• Able to think ahead rather than simply complete assigned tasks


• Confident communicating with executives, clients, and vendors

Technology Experience

• Preferred experience with:


• HubSpot


• Google Workspace


• Microsoft Office


• Calendar management tools


• Slack


• Zoom


• Project management software (Asana, ClickUp, Monday.com, or similar)

Salary & Perks

• Competitive Pay: We hire top talent and compensate accordingly.


• This is a full-time, long-term engagement with room to grow


• The position is immediately available and requires entering into an independent contractor agreement with TLNT.


• 100% remote — work from wherever you do your best thinking


• Monday through Friday, 8:00 a.m. to 5:00 p.m. (+/- 1 hour accepted) - PST.


• Additional perks.