Executive Assistant

We’re Hiring an Executive Assistant to the COO

Type: Full Time, Consulting Industry

Experience: 2-5 Years

Job Location: Remote

About Us:

SprintlyWorks is a fast-growing Nordic consulting firm, known for delivering high-impact work that helps our clients solve complex business challenges. Our delivery teams work across industries, driving strategic transformations for leading companies.

About the role:

We're hiring an Executive Assistant to work directly with our COO.

This is not a scheduling-and-inbox role. You will sit at the centre of how the company actually runs: invoices, payroll coordination, contracts, vendor relationships, company registrations, and the personal administrative matters of the leadership team. 

You will see salary data, bank statements, client contracts, passport and immigration documents, and system passwords.

We are looking for someone who treats confidential information as genuinely confidential, who flags a problem the day they notice it rather than the week after, and who can be handed something once and trusted to see it through.

What you'll be doing

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  Finance and accounting operations — Own the day-to-day money admin: client and supplier invoicing, payment tracking, monthly reconciliation, reimbursements, subscriptions, and the trackers that keep all of it visible.

  
  


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  Payroll coordination — Run the monthly payroll cycle across our locations, working with external providers to make sure everyone is paid accurately and on time.

  
  


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  Contracts and client administration — Prepare customer contracts, manage them through review and signature, and make sure purchase orders and project details are in place before work starts.

  
  


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  People and office administration — Handle the practical side of a distributed team: travel, equipment, visas and immigration paperwork, statutory filings, tool access, and asset records.

  
  


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  Project work — Take on one-off corporate matters and coordinating with external advisors and reporting progress.

  
  

What we're looking for

Essential:

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  2+ years in an executive assistant, operations, or finance administration role

  
  


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  Solid grasp of bookkeeping fundamentals — invoices, purchase orders, reconciliation, payment terms

  
  


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  Genuinely strong Excel/Sheets skills; you build and maintain trackers other people can rely on

  
  


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  Excellent written English and confident direct communication with clients, vendors, and consultants

  
  


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  Proven discretion with confidential financial and personal information

  
  


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  Organised enough to run 15 recurring monthly processes without being reminded about any of them

  
  


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  Comfortable working independently across time zones with a leader 

  
  

Nice to have:

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  Experience with Netvisor, Wise, PandaDoc, HubSpot, or similar

  
  


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  Exposure to Nordics / Finnish business administration (YTJ, DVV, Vero) or to international payroll

  
  


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  Experience supporting recruitment

  
  


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  English proficiency is a must

  
  

How you work:

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  You flag problems early, including your own mistakes

  
  


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  You ask before inventing a new category, process, or exception

  
  


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  You follow up without being chased, and you close loops

  
  


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  You are steady when several things are urgent at once

  
  

What we offer:

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  Direct working relationship with the COO and real visibility into how the business operates

  
  


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  Genuine breadth of finance, legal, HR, and operations exposure in one role

  
  


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  Exposure to European Work Environment

  
  


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  Work with top minds of the Globe

  
  

Shortlisted candidates will complete a short practical assignment before the interview.

We review applications on a rolling basis and will close the role once we find the right person.