Executive Assistant - 20632

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Role : Executive Assistant (Operations & Finance focus)

Location: Remote (GLOBAL)

Hours: Full-Time (US Pacific Time overlap required)

Compensation: USD $1,600 – $2,200 / month

About the Company: 

Our client (headquartered in Los Gatos, California) is a hardware startup that designs and manufactures innovative, reusable rodent-control systems. Founded in the Santa Cruz Mountains after an engineer set out to solve a persistent rat infestation, the company created a continuous, high-capacity alternative to traditional single-use or small-mouse traps.

Their flagship product—The Multi-Rodent Catcher—is an auto-resetting bucket lid trap engineered specifically for mid-sized pests like rats, squirrels, chipmunks, and pack rats.

Role Summary

Our client is the founder of a high-growth hardware startup that generated over $1M in revenue in its first year. With patented products, an upcoming Amazon expansion, retail growth, and new distribution channels launching, the business is scaling rapidly.

As the founder's first Executive Assistant, you will act as an operations generalist—bringing structure, managing administrative workflows, overseeing light financial processes, and building scalable systems to allow the founder to focus on high-level growth and product innovation.

Key Responsibilities

Executive Support & Coordination

• Manage executive inbox, calendar, meeting scheduling, and priority tracking.


• Act as the primary point of contact for external vendors, suppliers, contractors, and partners.


• Oversee project management and ensure follow-through across cross-functional initiatives.

Operations & Process Improvement

• Build, document, and maintain Standard Operating Procedures (SOPs).


• Identify operational bottlenecks and implement structured workflows.


• Handle ad-hoc operational problem-solving in a fast-moving startup environment.

Finance Operations & Bookkeeping Support

• Manage Accounts Payable (AP) and Accounts Receivable (AR) coordination.


• Organize receipts, process vendor payments, and track expense workflows.


• Maintain accurate financial records in QuickBooks and liaise with the external bookkeeper.


• Assist with basic financial reporting and record-keeping.