Executive Assistant / Account Set-Up Specialist

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Join GreenSpace Recycling as an Executive Assistant / Account Setup Specialist!

📍 Liberty Lake, WA | 🕒 Full-Time | 💼 $23-$27/hr (DOE)

We’re looking for a sharp, organized, and resourceful Executive Assistant / Account Setup Specialist to support our COO and oversee new client onboarding. This hybrid role combines high-level administrative support, light team leadership, and hands-on coordination of new accounts. If you're proactive, adaptable, and thrive behind the scenes making things run smoothly, this is your opportunity.

Availability and Requirements:

• Monday–Friday, 35–40 hours/week
  
  
  
  • At least 20 hours/week in-office (Liberty Lake, WA)
  
  
  • The other 10–20 hours may be remote (with a set schedule)
    
  
  
  
  


• Functional demands may require adjustments to start/end times and work location.

What You Bring:

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or in a similar administrative support role


• Proficiency in Gmail, Google Workspace, Salesforce, and QuickBooks


• High integrity and sound judgment; comfort handling confidential matters


• Strong decision-making and communication skills
  

What You’ll Do:

🗂️ Executive Support

• Manage the COO’s calendar, email, and travel arrangements


• Draft and respond to executive communications


• Prepare agendas, take meeting notes, and follow up on action items


• Run local errands and support decision-making


• Assist with cross-functional tasks or other executive support as needed
  
  

🚛 Account Onboarding

• Manage onboarding for ~12 new client accounts per month


• Input and maintain client data in Salesforce, Google Sheets, and QuickBooks


• Monitor timelines and track onboarding milestones


• Identify and implement process improvements

Why GreenSpace?

• Competitive Pay: $23-$27/hour
  


• Benefits:
  
  
  
  • PTO accrual (1 hour per 40 hours worked)
  
  
  • 401(k) enrollment after 60 days
  
  
  • Medical insurance for full-time employees after 90 days
  
  
  
  

• Opportunities for long-term growth with a supportive, collaborative team.


• Contribute to a meaningful mission: sustainability and environmental impact.
  

Employment Contingencies

All offers of employment are contingent on the successful completion of pre-employment screenings, including:

• Driving risk analysis by our insurer.


• Motor Vehicle Report to confirm a safe driving record.


• Drug screening.


• Background check.

Check Us Out!
🌿 Watch What We Do!
🌿 Visit Our Website!

Apply Today! To be considered for the position, we ask all applicants to apply directly at: 

https://greenspacerecycling.bamboohr.com/careers/

and follow the directions therein. 

Join us at GreenSpace Recycling and help make a greener future!

Equal Opportunity Employer

Our hiring policy is simple: WE FOLLOW THE LAW! This company hires lawful workers only –U.S. citizens or nationals and non-citizens with valid work authorization – without discrimination. Federal immigration law requires all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. To meet the law’s requirements, this company is participating in the Basic Pilot program established by the Department of Homeland Security and the Social Security Administration (SSA) to aid employers in verifying the employment eligibility of all newly hired employees. Our participation in the pilot program does not exempt us from the obligation to complete a Form I-9 for everyone we hire. For additional information on the verification program contact the: Department of Homeland Security USCIS/SAVE Program 111 Massachusetts Avenue, 2nd Floor, Washington, DC 20001. Phone (888) 464-4218.

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