Executive Assistant & Board Liaison

 

Title: Executive Assistant & Board Liaison

Job Type: Full-Time 

Salary: $70,000-$85,000

Location: Remote; Minneapolis and Washington DC Preferred

POSITION OVERVIEW 

The Executive Assistant provides administrative, planning, and coordination support to the Chief Executive Officer, collectively the Executive Team, and Board of Directors to advance our work. They will manage and perform a diverse set of support tasks including headquarters office administration, travel coordination, and event planning. This position plays a critical role in maintaining productive relationships with key stakeholders, including support for the Board of Directors and its committees. The Executive Assistant is a proactive problem solver with exceptional communication and detail-oriented organization skills. Under the direction of the CEO, the Executive Assistant works directly with the Executive Team to ensure that efficient administrative systems are in place to facilitate their leadership, both internally and externally. 

EXECUTIVE ASSISTANT

What You Will Do 

Direct CEO Support

• Manage the CEO's professional schedule, including agendas, mail, phone calls, calendar, and travel arrangements.


• Manage CEO expenses, including monthly credit card expense reconciliation, documentation, and reimbursement processes.


• Manage the CEO's bi-monthly timesheet and paid time off. 


• Manage the CEO’s requests, scheduling, and travel for speaking engagements. 


• Draft professional letters on behalf of the CEO. 


• Prepare agendas for CEO approval before staff and board meetings.


• Take minutes and track action items at meetings with the CEO, including for staff meetings and with external partners as requested.


• Vet new inquiries for partnerships and provide relevant information to the CEO for consideration.

Board Support

• On behalf of the CEO, coordinate meeting schedules with the Board of Directors and committees.


• Take minutes and track action items for all Board of Directors meetings and Board committee meetings.


• Provide logistical and administrative support to ensure Board members are prepared, and meetings run smoothly.


• Arrange Board travel, logistics, and reimbursements as needed.


• Arrange for new Board Members' orientation and training.


• Maintain the Board of Directors’ Board orientation booklet. 


• Maintain and track the Board of Directors' term timelines. 

Meeting and Event Coordination

• Assist in managing requests for staff presentations, event attendance, tabling, and collaborative event organizing, and submit to the Executive Team for approval.


• Coordinate calendar management and event tracking, as well as content and flow of information to the Executive Team and staff, utilizing spreadsheets and project management tools.


• Accompany CEO and staff for group travel as needed for event and logistics coordination.

Office Coordination 

• Provide management of NABS’s main phone line, and info email along with staff team to ensure timely responsiveness to constituents on behalf of the Executive Team.


• Provide management of notes for NABS’s weekly staff meeting. 

WHAT YOU BRING 

Must-Haves 

• Familiarity with and work experience in Native American communities. 


• Three or more years of experience in an administrative role reporting directly to Executive leadership.


• Excellent verbal and written communication skills.


• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.


• Proficiency with Microsoft Office Suite, Google Suite, Adobe Acrobat, and an aptitude for learning new software and applications.


• Flexible team player, willing to adapt to changes and unafraid of challenges.


• Ability to maintain confidentiality and discretion as a representative of the CEO.


• Ability to travel up to 50% of the time.

Nice-to-Haves

• Knowledge of the Native American and Alaska Native boarding school history, legacy, and impacts


• Experience overseeing budgets and expenses.


• Experience developing internal processes and filing systems.


• Experience reporting to or serving on a Board of Directors.


• Proficient in project management software and community relations management platforms (Salesforce, Asana, Monday.com, Slack, Basecamp, etc.).

To thrive in this role, the Executive Assistant is a clear communicator, adaptable, reliable, socially and emotionally intelligent, an inquisitive learner, team and collaboration oriented, while being able to work independently.

COMPENSATION AND BENEFITS 

This position is salaried, commensurate with experience, ranging from $70,000 to $85,000 annually. Benefits include health, dental, vision, life, and disability insurance with full premiums paid by NABS for the employee and 75% paid by NABS for dependents/partner, a 401(k) match up to 4% of salary, and paid family leave for qualifying events. Employees earn four weeks of paid time off each year and get paid winter break the last two weeks of December. 

The successful candidate will work with a dynamic team committed to Native communities. We strongly encourage applications from Native peoples with experience working with Native communities.     

WORK ENVIRONMENT 

• This position is 40 hours a week with heavy computer use.


• Current staff are in Pacific, Mountain, Central, and Eastern time zones. Keeping 9 am to 5 pm central time hours is preferred with scheduled meetings accommodating all time zones.


• This position is hybrid, working primarily from home and/or in the Minneapolis office, with travel to national conferences, meetings, and events, accompanying NABS’ CEO. 


• Ability to lift and carry up to 50 lbs with or without reasonable accommodation.


• Ability to walk or stand for extended periods of time.

HOW TO APPLY

Applications will be reviewed on a rolling basis, priority will be given to those applications received by September 7th, 2026. Submit your application via the Movement Talent Opportunity Board application portal: 



https://recruitcrm.io/apply/17864646327390060944nuY

Applications must include the following in a single PDF: 

• Cover letter (no more than 1 page) answering the following questions:
  
  
  
  • Why are you interested in this position?
  
  
  • What values or lived experiences do you have that connect to our mission?
  
  
  • What is the best advice you’ve ever received?
  
  
  
  


• Resume or Curriculum Vitae


• Three professional references (including at least one former supervisor) with titles, emails, phone numbers, and relationship to you

NABS is an Equal Opportunity Employer committed to a work environment free of all forms of discrimination, harassment, and violence. All employment and contracting decisions are based on merit, competence, performance, and organization needs. NABS prioritizes work to empower and include people from Indigenous communities who have been impacted by U.S. Indian Boarding School policies. We are proud of our collaborative and wellness-focused culture where all people feel safe to bring their whole selves. Our culture attracts top talent with shared values that form the foundation of a great work environment!