Executive Assistant to the CEO

The Executive Assistant to the CEO at Indiana ABA Institute is a highly critical role that requires a dynamic, confident and detail-oriented individual. The Executive Assistant will serve as the primary point of contact for both internal and external constituencies; will undertake the tasks of receiving calls, take messages and routing correspondence; will handle requests and queries appropriately, and will have a broad range of duties including, but not limited to, managing calendars, coordinating travel plans, organizing meetings and activities, and assist the CEO in the thorough execution of their responsibilities.

Responsibilities:

• Provide full administrative and clerical support to the CEO.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Conduct research and prepare briefings.
• Organize and maintain the office filing system.
• Coordinate and plan meetings, including logistical support, such as venue selection and catering, preparing of materials, and technical support.
• Take and transcribe dictation at meetings.
• Serve as the CEO’s administrative liaison to Indiana ABA Institute’s board of directors.
• Work closely with other team members to assure the CEO’s preparation for meetings, presentations or other engagements.

Qualifications:

• Bachelor’s degree or equivalent is preferred.
• At least 5 years of work experiences in administrative support or as an Executive Assistant is required.
• Proficient in MS Office Suite and Adobe Acrobat.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Strong verbal and written communication skills.
• Discrete and able to handle highly confidential information.

Benefits:

• Health insurance (including vision and dental).
• Competitive retirement plan contributions.
• Generous paid time off.
• Professional development opportunities and resources.
• Employee wellness program.
• Flexible working hours and remote work opportunities.
• A collaborative and supportive work environment.

Overall, the Executive Assistant to the CEO at our institute is in a unique position to collaborate and work closely with the CEO, to learn from their guidance and contribute significantly to the mission of the organization. The ideal candidate demonstrates a strong penchant for organization, discretion and management.