Federal Contracts Specialist

Stantec’s Federal Contracts Team (FCT) is in search of an individual with strong contract administration skills to perform a variety of tasks in support of our US Federal Program. As the Federal Contracts Specialist, you will be responsible for coordinating, administering, and tracking contract awards and subsequent contract administration duties relating to complex, high-value multidisciplinary contracts for various US federal agencies. The successful candidate will be assigned to multiple client programs (both internal and external) during pursuit and capture and will be responsible for organizing, executing, and delivering high quality contract administration deliverables while exercising independent judgment and initiative. The successful candidate can be based anywhere in the United States where a Stantec office is located. 

Your Key Responsibilities

• Reviewing and interpreting contracts, specifically Federal Acquisition Regulation (FAR) clauses, to ensure compliance with contract terms.


• Monitoring and verifying contract progress.


• Working with project teams, Risk Management, and other internal and external groups to ensure Stantec business requirements are translated into contract documents.


• Working collaboratively with project teams.


• Maintaining contract administration file systems, databases, and controls.


• Maintaining project specific contract status reports and logs.


• Providing support to Federal Contracts Team (FCT).


• Processing contractual and financial data.


• Contributing to continuous improvement of contract administration, policies, procedures and workflows.


• Participating in team meetings and planning activities.


• Providing financial reporting and analysis.


• General administration duties as assigned.

Your Capabilities and Credentials

• Knowledge of procurement and contracting principles, financial reporting, methods, procedures and practices including contract administration relating to changes, incurred costs and close-outs.


• Experience with Oracle preferred but not required.


• Knowledge of principles, practice, and compliance of Federal Acquisition Regulation (FAR) and Federal Travel Regulations preferred.


• Knowledge of government websites such as System for Award Management (SAM), Federal Procurement Data System (FPDS), Electronic Subcontracting Reporting System (eSRS), Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) and Contractor Performance Assessment Reporting Systems (CPARS) preferred but not required.


• Ability to plan, prioritize, organize, monitor and conduct activities requiring independent decisions and sound judgment.


• Detail oriented, analytical skills, innovative problem-solving and decision-making ability to effectively handle changing priorities and deadlines including coordinating the efforts of others to accomplish objectives.


• A fast-paced and deadline driven environment.


• Effective interpersonal, negotiation, presentation, and verbal and written communication skills.


• Commitment to working in a team environment.

Education and Experience

• Post-secondary education in Business Administration, Accounting, Finance or a related field preferred.


• Preferred candidate will possess or be in process of obtaining Contract Manager Certification (such as CPCM, CFCM, or CCCM).


• Minimum two (2) years of related experience in the administration of multidisciplinary US Federal agency contracts.


• Proficient computer skills in the Microsoft Office Suite, with particular strengths in Excel and Adobe.

Typical office environment working with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.