File Management Specialist

The File Management Specialist is a significant role within the IT department at HonorVet Technologies, responsible for managing and ensuring effective document control, confidentiality, and accessibility. The successful candidate will work as part of a dynamic team, tasked with ensuring the maintenance of the information filing system in an organized, efficient, secure, and readily accessible manner.

Responsibilities:

• Managing the company’s electronic and paper files, including organizing, categorizing, and storing for ease of use. This will involve the development of effective file management policies and procedures, ensuring they comply with all industry and company legal regulations.
• The regular archiving and disposal of files in line with company record retention schedules, data protection, and confidentiality policies. This will require careful handling also of sensitive and confidential data, ensuring it's proper disposal when no longer required.
• Monitoring and managing the digital filing system, maintaining system security and document privacy. This will involve regulating user access, training users on software use and troubleshooting their issues.
• Implementing records management and maintenance programs, conducting audits, and generating detailed reports to identify areas for improvement.
• Collaborating with other teams to incorporate file management into project goals and departmental planning.

Qualifications:

• A Bachelor's degree in Information Management, Data Management or related course is preferred. A high school diploma with significant related work experience will also be considered.
• Strong knowledge of office systems, filing, and records management procedures, and the electronic records management software is essential.
• Possess strong organizational skills, attention to detail, operability to multitask and prior experience working with confidential information and records.
• Excellent written and verbal communication skills are important for liaising with different teams, staff, and possibly vendors, and providing them with training where needed.
• Ability to problem solve, be adaptable, and handle directives from multiple sources.

Benefits:

• Employer paid comprehensive health insurance package, including medical, dental, and vision benefits.
• Regular professional development trainings and opportunities for career growth.
• Employee Assistance Program, supporting mental well-being.
• Generous retirement contribution plan.
• Paid time off and holiday benefits.

This position is an excellent opportunity to engage in fulfilling work within a dynamic and supportive team environment, supporting the achievement of HonorVet Technologies' IT department goals.