Physician Partners of America (PPOA) - HQ Tampa, Florida
Physician Partners of America is a multi-state healthcare organization focused on helping physicians reduce administrative burdens so they can concentrate on delivering high-quality patient care. The group provides business and operational support, including insurance coordination, regulatory compliance, office management, and supplier oversight. By partnering with private practice physicians, Physician Partners of America helps address challenges such as rising overhead costs, complex regulations, and reduced reimbursements. The organization’s mission is to serve as a trusted business partner, enabling medical professionals to focus on their clinical expertise and patients.
Type: REMOTE role (Florida preferred)
Salary: up to 55,000 USD (annually)
Schedule: Monday-Friday, 8:00 AM - 5:00 PM EST
Employment Type: Full-Time
PPOA is seeking a highly organized and detail-oriented Supply Chain Operations Coordinator to support purchasing, service coordination, inventory administration, vendor management, and financial reconciliation activities across Florida, Texas, and California.
This position is ideal for individuals with a clinical healthcare background who are looking to leverage their healthcare knowledge in an operational and supply chain career path.
Position Summary
The Healthcare Supply Chain Coordinator serves as a central point of coordination between clinics, surgery centers, service vendors, suppliers, and internal stakeholders. This role is responsible for purchasing support, service scheduling, invoice reconciliation, purchase order administration, inventory controls, vendor maintenance, contract tracking, and stakeholder communication.
The successful candidate will thrive in a fast-paced environment, possess exceptional attention to detail, and demonstrate strong follow-through skills.
Preferred Clinical Background:
Candidates with experience (2 minimum years) in the ANY of the following healthcare roles are strongly encouraged to apply:
- Medical Assistant (MA)
- Surgical Scheduler
- Surgery Center Coordinator
- Patient Care Technician (PCT)
- Medical Receptionist
- Medical Office Coordinator
- Clinic Administrator
- Surgery Center Materials Coordinator
- Medical Billing / Front Office Specialist
- Licensed Practical Nurse (LPN)
- Surgical Technologist
Qualifications:
- Minimum 2 years of healthcare experience
- Experience working in a clinic, ASC, hospital, or physician practice
- Strong organizational and multitasking abilities
- High attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Ability to work independently in a remote environment
- Preferred
- Purchasing or procurement experience
- Supply chain experience in healthcare
- Vendor management experience
- Accounts payable or invoice reconciliation experience
- Experience with inventory management
- Experience with healthcare practice management systems
Day-to-Day Responsibilities:
- Purchasing & Procurement
- Process service and material purchase orders
- Support clinics, labs, and surgery centers across multiple states
- Source materials, services, and replacement equipment
- Obtain vendor quotes and estimates
- Compare pricing and negotiate where appropriate
- Coordinate online website-based purchases
- Create and maintain recurring and subscription purchase orders
- Track order status through delivery
Service Coordination
- Review and schedule approved service requests
- Obtain service estimates and vendor quotes
- Coordinate repairs and maintenance activities
- Track service timelines and completion status
- Follow up on outstanding repair requests
- Verify service documentation and work completion
- Vendor & Supplier Management
- Add and maintain supplier records
- Update vendor contacts and service information
- Maintain vendor pricing files
- Track vendor contracts and renewal dates
- Assist with sourcing initiatives and special projects
- Support contract administration activities
Inventory & Receiving
- Perform manual receiving activities within ENVI
- Identify receiving opportunities and past-due receipts
- Obtain missing receiving documentation from facilities
- Review inventory accuracy across clinics and surgery centers
- Support inventory audits and cycle count activities (travel 0-5%)
- Purchase Order Management
- Audit open requisitions and pending approvals
- Monitor purchase orders awaiting transmission or receiving
- Validate pricing and vendor information
- Ensure all supporting documentation is attached
- Maintain purchasing master data accuracy
- Invoice Reconciliation
- Pre-match invoices to open purchase orders
- Investigate invoice discrepancies
- Resolve pricing, quantity, and vendor mismatches
- Verify documentation is attached to the correct purchase order
- Coordinate with Accounts Payable and operational stakeholders
Pricing & Data Maintenance
- Maintain approved inventory pricing
- Verify invoice approvals prior to system updates
- Update location contacts and vendor information
- Maintain contract and supplier records
- Communicate status updates to stakeholders
Systems & Software
- Experience with the following systems is preferred:
- ENVI
- HST Pathways
- Microsoft Dynamics AX (AX)
- CRM Platforms
- MetaViewer
- Intergy
- Microsoft (Excel, Outlook, Teams)
Ideal Candidate Traits
- Extremely organized
- Self-starter
- Strong follow-through
- Comfortable working with vendors
- Detail-driven
- Process-oriented
- Customer service mindset
- Ability to prioritize multiple requests simultaneously
Other Requirements
- Travel - 0-5%
- Work Environment - REMOTE
- Background - Drug Screen & US Person Required
- Show more
- Seniority level
- Entry level
- Employment type
- Full-time
- Job function
- Management and Manufacturing
- Industries
- Medical Practices
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