HUD Compliance Specialist

HUD Compliance Specialist

Key things that you want to know about this role:

Job Level: 3+ years experience will set you up for success in this role

Job Location: REMOTE position. This important role supports all of our properties that need HUD compliance

Position Type: Full-time 

Pay Range: Starting at $50K+/ Year - Pay depends on experience level -- we believe in a culture of transparency

Pivotal, ranked in the Top 50 Affordable Housing Developers in 2017-2020, is an industry leader revolutionizing the housing market – one community at a time. An integrated real estate company specializing in the development and operations of multi-family housing, Pivotal strives to provide exceptional service to enhance the lives of our residents. 

We are able to provide high quality properties and customer service because of the commitment to excellence by all of our outstanding team members. If you hold yourself to a high set of standards, embrace a positive service-minded demeanor, enjoy working through shifting priorities, and want to join a fulfilling environment with growth opportunity, Pivotal has an outstanding position for you.

Job Summary

The HUD Compliance Specialist is responsible for ensuring organizational compliance with U.S. Department of Housing and Urban Development (HUD) regulations and program requirements. This role supports HUD-assisted housing programs by monitoring eligibility, maintaining accurate documentation, managing subsidy and voucher processes, responding to inspections and audits, and providing guidance to property management staff to ensure full regulatory compliance.

Key Responsibilities

• Ensure compliance with HUD regulations, handbooks, notices, and program requirements.
• Review and verify applicant and resident eligibility, including income calculations, asset verification, and rent determinations.
• Train site staff on annual and interim recertifications.
• Run and submit HUD vouchers accurately and timely.
• Complete Existing Tenant Searches (ETS) and resolve findings.
• Prepare and submit Special Claims for vacancy loss and tenant-caused damages.
• Maintain accurate compliance records.
• Complete annual OCAF adjustments.
• Complete annual Rental Assistance Contract adjustments.
• Proactively maximize revenue.
• Perform internal file audits and compliance reviews.
• Respond to Management and Occupancy Reviews (MORs).
• Coordinate and respond to NSPIRE inspections.
• Prepare for and support HUD audits and monitoring reviews.
• Track compliance deadlines and corrective actions.
• Interpret HUD policies and provide guidance and training.
• Ensure data accuracy in TRACS, EIV, and housing software.
• Ensure compliance with Rules of Behavior and Cyber Awareness.
• Stay current on HUD regulatory changes.

Qualifications

• HUD compliance experience.
• Knowledge of HUD regulations, vouchers, and eligibility.
• Experience with TRACS and EIV.
• Strong attention to detail and communication skills.
• Self-motivated, Independent team member.
• Believes in our Pivotal mission and will live out our Core Values daily.

Preferred:

• 3+ years HUD experience
• Preferred Certifications (COS, HCCP, SHCM).
• MOR, NSPIRE, and Special Claims experience.
• Location preferred: Ohio or Texas (Dallas – Fort Worth Area).

Benefits:

• Medical Coverage: Choice of two medical plans (PPO and HDHP) to fit your needs
• HSA Contributions: Company-funded contributions to your Health Savings Account (HSA) each year
• Dental, Vision & More: FSA, dental, vision, life, accident insurance, plus short- and long-term disability coverage
• Retirement Savings: 401(k) plan with company match to support your future
• Time Off: Unlimited PTO for corporate employees, company-paid holidays, and birthday day off 
• Emotional Wellbeing: Employee Assistance Program (EAP) for you, your dependents at home, and even children away at college
• Professional Growth: Tuition reimbursement and professional development assistance to support your career goals

Pivotal Housing Partners is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. At Pivotal, we understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role, and we encourage you to apply if your experience is close to what we’re looking for. We also know that diversity of background and thought makes for better problem solving and more creative thinking -- which is why we're dedicated to adding new perspectives to the team.