Information Management Assistant

The Tennessee Valley Railroad Museum (TVRM) is a nonprofit organization dedicated to preserving, operating, and interpreting historic railroad equipment while educating the public about the region’s railroad heritage. TVRM combines active rail operations with museum best practices to connect audiences with transportation history in meaningful ways.

Position Summary

The Information Management Assistant supports the organization, accuracy, and accessibility of institutional data and records across the Tennessee Valley Railroad Museum. This role assists with maintaining databases, records, and documentation related to collections, operations, administration, and historical materials. The position works collaboratively with staff and volunteers to ensure information is consistent, well-organized, and usable for daily operations, reporting, and long-term preservation.

Key Responsibilities

Data & Records Support

Assist in maintaining and updating organizational databases, spreadsheets, and record systems

Enter, verify, and organize data related to collections, assets, memberships, donors, or operations

Support records organization for physical and digital files in accordance with established policies

Documentation & Quality Control

Help standardize forms, templates, and documentation practices

Review records for accuracy, completeness, and consistency

Assist with version control and file-naming conventions for shared digital resources

Digital File Management

Organize and maintain digital files, including scanned documents, images, and reports

Assist with basic digitization efforts such as scanning and metadata entry

Support backup, retention, and access procedures for digital information

Collaboration & Support

Work with staff across departments to gather, update, and retrieve information

Provide administrative and clerical support related to information requests

Assist with training staff and volunteers on basic information and records procedures

Special Projects

Support audits, inventories, or data cleanup projects

Assist with reporting and information preparation for grants, compliance, or leadership review

Perform other related duties as assigned

Qualifications

Required

High school diploma or equivalent; associate’s or bachelor’s degree preferred

Strong organizational skills and attention to detail

Basic proficiency with Microsoft Office, Google Workspace, or similar tools

Ability to manage multiple tasks and follow established procedures

Strong written and verbal communication skills

Preferred

Experience with databases, records management, or information systems

Familiarity with museum, nonprofit, or archival environments

Experience with scanning, digitization, or data entry projects

Interest in history, museums, or preservation work