Information Processing Clerk

System4 Facility Services Management is seeking a detail-oriented and highly organized Information Processing Clerk to support daily administrative and data management operations. This role is responsible for accurately processing, verifying, and maintaining company records and information to ensure smooth internal operations and excellent service delivery to clients and franchise partners.

Key Responsibilities

Accurately enter, update, and maintain data in company databases and systems

Process incoming documents, contracts, invoices, and service reports

Verify information for accuracy and completeness

Organize and maintain digital and physical records

Generate reports and summaries as requested by management

Respond to internal and external information requests in a timely manner

Assist with compliance documentation and record retention procedures

Coordinate with operations, accounting, and customer service teams to ensure accurate data flow

Identify discrepancies and escalate issues when necessary

Qualifications

High school diploma or equivalent required; associate degree preferred

1–2 years of administrative or data processing experience preferred

Strong data entry skills with high level of accuracy

Proficiency in Microsoft Office (Excel, Word, Outlook)

Familiarity with CRM or database management systems is a plus

Excellent organizational and time-management skills

Strong written and verbal communication skills

Ability to handle confidential information with discretion

Core Competencies

Attention to detail

Analytical thinking

Organizational skills

Reliability and accountability

Ability to multitask in a fast-paced environment

Team-oriented mindset