Operations Coordinator-Alaska

Seeking applicants residing local to Alaska to coordinate field operations for Praying Pelican Missions' ministry in the Alaska locations. Recruit, plan and lead Christian mission teams for service alongside host church partners and locally run ministries. Facilitate life-changing experiences! 

SUMMARY

The Operations Coordinator demonstrates expertise and core competency in primary responsibilities of recruiting, consulting and trip leading.

The Operations Coordinator demonstrates and promotes the teaching and spreading of the Christian faith by leading prayers and devotion, reading scripture, and leading in ministry, while demonstrating PPM's mission of partnership with the local Christian church in serving others and advancing the Gospel of Jesus Christ.

The Operations Coordinator, with primary field operations emphasis, is responsible for fiscal accountability, mission planning, logistics and implementation, local staff recruitment and oversight, and representation to partners and other key stakeholders, ensuring compliance with relevant expectations and accountabilities in assigned location(s).

ESSENTIAL DUTIES AND RESPONSIBILITIES

Missions Recruiting & Consulting 

Provide vision and leadership in day-to-day recruitment and consulting activities to prepare and equip participants to serve and ensure strong partner care. 

• Meet or exceed assigned recruiting, call/contact, and renewal goals.


• Coordinate trip setup in assigned location(s) and complete associated communications accordingly.


• Endeavor to attend all conference calls, recruiting meetings, trainings, etc. as scheduled. 


• Guide assigned group leaders through trip preparation, providing regular support adhering to standards and guidelines set forth by PPM.


• Develop customized itineraries to ensure the goals of the host partner are met.


• Provide timely communication of trip details to all teams you are consulting and leading.


• Maintain accurate administrative records, including Capstone call documentation and logging Mission Control notes.


• Ensure long-term partnership by renewing past teams through Mission Control and meeting team renewal goals.
  

Trip Leadership & Field Operations

Lead Christ-centered mission teams with excellence, adhering to standards and guidelines set forth by PPM.

• Lead a minimum of seven PPM Mission trips per year, staying on site with teams for the entirety of the trip experience.


• Provide professional representation for PPM with location pastors, mission trip Group Leaders and team members, and area organizations. 


• Ensure safety and security protocols are followed, including incident response options.


• Coordinate ministry activities with identified partners in ministry location.


• Exercise fiscal responsibility in use of resources available.


• Adhere to the Policy Agreement and Standards and Guidelines set forth by PPM.


• See that all leadership team members follow the listed guidelines on each trip as identified in the leadership team handbook. 
  

Partner Advocacy & Location Delegations

Support location operations leadership in carrying out established location delegations through individual accountability and the training and guidance to leadership team members. 

Location delegations include, but are not limited to the following:  

• Conduct Partner Care trimesterly communication


• Networking to add new pastors & partners; casting PPM vision


• Conduct face-to-face meetings with key ministry leaders and partners


• Assist in seasonal staff training 


• Facilitate host pastor and staff reviews


• Assign trip staff in partnership with the operations leader


• Assign trip location/partners in partnership with the operations leader


• Assign trip consultants in partnership with the operations leader


• Support local hiring initiative and training in partnership with Operations and HR


• Negotiate key food, lodging, transportation costs each year in partnership with operations leader to ensure location budget management 


• Complete expense reports within 30 days of the trip ending


• Log all partner communication in Roots database

Position Management 

Further develop initiative and spiritual, interpersonal and organizational skills to equip you to partner with PPM in furthering the Kingdom of God and serving our Lord Jesus Christ.  

• Be an advocate for Praying Pelican Missions and its employees. Promote a positive image of PPM, build trust and rapport with all staff members, and be an affirming and encouraging team member at all times. 


• Serve as primary contact for identified areas of expertise and leadership as an Operations Coordinator.


• Spend time daily in prayer and in scripture for PPM and all the avenues PPM covers. 


• Attend all major PPM staff events, including the spring conference, department meetings, training events and mandatory all-staff meetings. 


• Participate in a yearly review meeting with supervisor.  


• Meet regularly with supervisor to enhance communications and allow for input and coordination to promote success with assigned Key Performance Indicators (KPIs).  Complete monthly performance reporting as directed.


• Participate in PPM scheduled recruiting meetings in person or via conference call.


• Participate in regularly scheduled Foundation and Prayer calls.


• Respond to all communication with coworkers via internal messaging system promptly.

Church Sponsorship & Fundraising

Develop and encourage support for the Church Sponsorship program and priorities through strong Christian witness among colleagues, mission participants, ministry partners, and the general public.

SUPERVISORY RESPONSIBILITIES:

• Manage location staff, as assigned.  Oversee volunteers and seasonal staff who serve part time in location.


• Report concerns regarding the ability or actions of location seasonal leaders in fulfilling the position responsibilities.  

QUALIFICATIONS:

To perform this job successfully, an individual must maintain a personal relationship with and be a consistent witness for Jesus Christ, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to travel to field sites to monitor projects


• Excellent planning, time management and organizational skills


• Above average communication skills - both verbal and written


• Proficiency with Google docs or Microsoft Office suite of software


• Work well in a diverse team and a pressured environment


• Flexible and adaptable


• Cheerful, diplomatic, encouraging, concern for the spiritual well-being of the team


• Ability to communicate and interact well with people of differing educational, linguistic, cultural and socio-economic backgrounds


• Strong relational skills 


• Financial management experience preferred


• Proven leadership experience


• Diplomacy, negotiating skills.

EDUCATION and/or EXPERIENCE:

Associate’s or Bachelor's degree (B. A.) from accredited college or university; or a minimum of 2 to 4 years' related work experience; or equivalent combination of education and experience. Twelve credit hours of college-level Biblical studies or equivalent strongly preferred.

LANGUAGE SKILLS:

Ability to effectively present information to church organizations, leaders and public groups.  Ability to respond to common inquiries or complaints from customers, or members of the church and business community.

Fluent spoken and written English required.  

MATHEMATICAL SKILLS:

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.  

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

OTHER QUALIFICATIONS:

Ability to meet the scheduling requirements of the position including, but not limited to, work overtime as necessary, travel 30% of the time and possess a valid driver’s license.

Reflect principles of Christianity, with a heart for the world.

Ability to self-manage and meet deadlines.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to sit; talk and hear; and to use hands and fingers to handle or feel objects.  The employee is occasionally required to stand or walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Self-paced requires flexibility, the ability to work independently, to work quickly and efficiently, and at times in a fast-paced, emotionally and physically demanding work environment.

COMPENSATION & BENEFITS:

• $40,000/year


• Competitive paid time off plan and company holidays


• Retirement plan w/employer match


• Generous Individual Coverage Health Reimbursement Arrangement


• Counseling Benefit


• Family Travel Benefit

ABOUT PPM

PPM MISSION:  To build up, encourage, and assist the local Church in reaching and serving their communities for Christ.

GUIDING VISION: To see a united global Church reaching its fullest potential for the glory of God.

DISTINCTIVE OBJECTIVES OF PPM:

• GENUINE PARTNERSHIPS: Our heart is to be wholly invested in the communities in which we serve, providing a connecting point for the global Church.


• LONG-TERM RELATIONSHIPS:
  We build lasting relationships with local churches and ministries, partnering alongside them 365 days a year.


• SUSTAINABLE MINISTRY: We operate under the authority and direction of the local Church, ensuring that the ministry we do leads to a healthy and lasting impact for the Kingdom.