We’re looking for an Operations Specialist to join our growing team and support critical business operations across a variety of internal functions. This remote-based role is ideal for a highly organized professional with experience in ERP and CRM tools, timekeeping processes, meeting coordination, and invoice tracking. As an Operations Specialist, you’ll work closely with cross-functional teams to maintain workflows, support customer interactions, and ensure smooth day-to-day administrative operations.
What You’ll Do:
- Maintain business forecasts, division activity logs, and monthly backlogs
- Support planning and reporting using the company ERP tools and templates
- Open and update CRM opportunities, SharePoint folders, and timekeeping records
- Track revenue accruals and clearances, and verify profit against established goals
- Analyze labor and expense costs to support operational reporting
- Assist with T&C and NDA negotiations and keep documentation current
- Coordinate meetings, travel, and accommodations for operational activities
- Retrieve and verify Purchase Orders; ensure accuracy of commercial information
- Create and track both fixed and T&M invoices; follow up using aging reports
- Support vendor and customer setup; collect and manage necessary documentation
- Manage daily administrative functions and help resolve customer issues
- Maintain confidentiality of sensitive commercial, financial, and project information
The Experience We’re Looking For:
- 5+ years of experience in an administrative, operational, or office support role
- Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams
- Experience using ERP and CRM systems for tracking, reporting, and coordination
- Strong attention to detail and the ability to work independently in a remote setting
Additional Requirements:
- Able to work remotely with minimal supervision
- Must successfully complete a background check and pre-employment/random drug tests
- Valid driver’s license (for occasional travel if required)
- Legally authorized to work in the United States
Bonus Points for:
- Bachelor’s degree in Business or a related field preferred
- Experience supporting engineering operational teams.
- Familiarity with commercial contract workflows and timekeeping systems
- Prior experience supporting professional services or engineering teams
- Experience working in a fast-paced, remote-first environment
Why Join RMS Energy: We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.
- Competitive Compensation – Merit-based raises
- Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
- Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential
- 401(k) with Company Match – Traditional & Roth options + free investment guidance
- Education Support – Paid training, certifications, and industry memberships
- Generous PTO – Paid vacation, holidays, and sick leave
- Employee Assistance Program – Legal, financial, and mental wellness support
Want to be part of something meaningful? Apply today and join a team where People, Purpose, and Power come together – your future starts here. RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered. For more information about RMS Energy, please visit www.rmsenergy.com.
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