Operations/Administration Officer

• Operations & Administration
  




• Coordinate daily operational activities to ensure business efficiency and continuity.
  


• Implement and maintain administrative systems, processes, and procedures.
  


• Liaise with vendors, service providers, and internal teams to support business functions.
  


• Prepare and manage operational reports, documentation, and records.
  




• Accounting Support
  




• Assist with accounts payable and receivable processes, invoice tracking, and reconciliations.
  


• Assist with data collection for financial reporting, audits, and budget monitoring.
  


• Support month-end closing activities and liaise with accountants as required.
  


• Help maintain accurate and up-to-date financial records and documentation.
  




• Human Resources Support
  




• Coordinate recruitment activities including job postings, interview scheduling, and onboarding.
  


• Maintain employee records and support HR compliance and documentation.
  


• Assist with payroll inputs, leave tracking, and benefits administration.
  


• Ensure confidentiality of employee data and compliance with labor regulations.
  


• Assist with HR reporting, training logistics, and employee communications.
  




• Office Administration
  




• Manage office supplies, equipment, and facility-related requests.
  


• Organize meetings, maintain calendars, and arrange travel or logistics.
  


• Handle incoming and outgoing correspondence, both physical and digital.
  


• Ensure the office operates in an orderly, professional, and compliant manner.
  




• Compliance & Legal Administration
  




• Maintain operational compliance registers and assist in managing contracts, licenses, and policy documentation.
  


• Coordinate internal audits and assist in preparing compliance submissions and reports.
  


• Support tracking of legal and regulatory obligations, flagging upcoming deadlines or risks to relevant teams.
  

Requirements

• Education: University degree in Business Administration/Management, Operations Management, or related field.
  


• Experience: Minimum 2-4 years in an administrative or operations support role.
  


• Skills:
  




• Strong organizational and multitasking abilities
  


• Excellent written and verbal communication
  


• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
  


• Knowledge of office management tools and procedures
  


• Analytical thinking and problem-solving skills
  


• Attention to detail and a high level of accuracy
  


• Fluent in English
  




• Preferred Qualifications:
  




• Previous experience in a mid-sized organization supporting multiple departments.
  


• Familiarity with corporate compliance and administrative support
  


• Exposure to ISO standards or operational compliance frameworks is a plus
  


• Ability to work independently and as part of a team
  

Benefits

• Competitive remuneration package
  


• Medical Insurance
  


• Provident Fund upon successful completion of the probation period
  


• Flexible work schedule - Work from home policy
  


• 22 days of annual leave
  


• Professional Development: In-house and external training