Patient Records Coordinator

FX Spine & Performance Center is a multidisciplinary clinic focused on advanced spine care, rehabilitation, and human performance. Our mission is to deliver high-quality, evidence-based care through an integrated team approach that prioritizes outcomes, efficiency, and an exceptional patient experience.

Position Summary

The Patient Records Coordinator plays a critical role in supporting clinical operations by ensuring accurate, timely, and compliant management of patient records and documentation. This position works closely with clinical providers, front office staff, and operations leadership to maintain the integrity of medical records while supporting smooth patient flow and high standards of care.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced medical environment.

Key Responsibilities

Patient Records & Documentation

Maintain accurate, complete, and up-to-date patient medical records within the EMR system

Enter, verify, and organize clinical documentation, intake forms, treatment notes, and reports

Ensure all documentation meets internal standards and regulatory requirements

Coordination & Communication

Collaborate with providers and clinical staff to resolve documentation gaps or errors

Assist with record requests, transfers, and releases of information in compliance with HIPAA

Support timely chart preparation and completion for patient visits

Data Accuracy & Quality

Perform routine audits of patient records for accuracy and completeness

Track missing or outstanding documentation and follow up as needed

Assist with outcomes tracking, reporting, and internal data requests

Administrative Support

Scan, upload, and organize external medical records and diagnostic reports

Support operational workflows related to patient documentation and record management

Maintain confidentiality and security of all patient information

Qualifications

Required

High school diploma or equivalent

Strong attention to detail and organizational skills

Proficiency with electronic medical records (EMR/EHR) systems

Basic computer skills and comfort working with digital documentation