Payroll Coordinator

Position Summary

We are seeking an experienced Payroll Partner to support our transition to Workday and take ownership of U.S. end-to-end payroll processing. This role is critical to ensure accurate, compliant, and timely payroll across a multi-state workforce during and after system implementation.

The ideal candidate brings deep U.S. payroll expertise, hands-on Workday experience, and strong knowledge of multi-state compliance, including California payroll regulations. Experience supporting international payrolls (Canada and/or UK) is a plus.

Key Responsibilities

• Serve as the Payroll Partner for U.S. payroll operations within Workday
• Process and manage end-to-end payroll using Workday Payroll & Time Tracking
• Ensure accurate payroll for a multi-state U.S. workforce, including local tax withholding
• Perform and own payroll reconciliations, including:
• Adjustments and corrections from prior quarters
• Validation of tax treatment and reporting accuracy
• Support quarter-end and year-end payroll activities, including reconciliations and W-2 processing
• Partner with internal teams and vendors (e.g., OSV/Workday) to resolve payroll tax issues and notices
• Manage and resolve payroll-related inquiries, discrepancies, and escalations
• Maintain compliance with federal, state, and local U.S. payroll regulations
• Interpret and apply complex payroll rules, including California wage & hour laws (overtime, meal/rest breaks)
• Support payroll audits and provide required documentation
• Contribute to process improvements and stabilization efforts during Workday implementation and go-live

Qualifications

• 5+ years of U.S. payroll experience
• Workday Payroll experience required
• Strong knowledge of Workday Payroll & Time Tracking
• Proven experience processing multi-state U.S. payroll
• Working knowledge of:
• California payroll laws (overtime, meal/rest breaks)
• Local and state tax withholding requirements
• Experience with:
• Payroll reconciliations and corrections across quarters
• Year-end payroll processing (W-2s, balancing, filings)
• Handling payroll tax notices and agency inquiries
• Ability to work cross-functionally and resolve complex payroll issues
• High attention to detail and accuracy in a deadline-driven environment

Preferred / Nice to Have

• Experience supporting Canada and/or UK payroll
• Experience supporting payroll audits
• Familiarity with state registrations and compliance requirements

Work Environment

• Remote role
• Required candidates in EST or CST time zones