Payroll Specialist

Payroll Specialist 

The Payroll Specialist will process and manage firmwide payroll, administering bi-weekly payroll and specialty payroll runs, ensuring compliance with federal, state, and local regulations, and serving as a key point of contact for payroll-related questions. The Payroll Specialist must be comfortable working with sensitive and confidential information and collaborating closely with Human Resources, Finance, and firm leadership.

Duties and Responsibilities:

• Process full-cycle bi-weekly payroll and specialty payroll runs (e.g., bonuses, off-cycle payments) using ADP Workforce Now


• Review, manage and validate employee time and attendance records, including overtime, differentials, deductions, and bonuses


• Ensure payroll accuracy and compliance with applicable federal, state, and local wage and hour laws


• Set up and maintain payroll for new states as business needs require, including coordination with tax and regulatory agencies


• Work directly with tax entities to resolve payroll tax issues, notices, and audits


• Process payroll taxes and ensure timely and accurate remittance of payroll-related filings


• Maintain accurate payroll records, including rates of pay, deductions, benefits, and new hire information


• Prepare payroll reports for leadership, Finance, and Human Resources as needed


• Respond to payroll-related questions from employees and management in a timely and professional manner


• Support year-end processes, including W-2 preparation and reconciliation


• Partner with HR to ensure payroll changes align with personnel actions, policies, and benefit elections


• Maintain strict confidentiality and safeguard sensitive employee information

Skills/Qualifications:

• Proven experience as a Payroll Specialist or in a similar payroll-focused role


• Required 3+ Years experience with ADP Workforce Now


• Strong understanding of payroll best practices, wage and hour laws, and payroll tax compliance


• Experience processing multi-state payroll and setting up payroll in new jurisdictions


• Demonstrated experience working with federal, state, and local tax agencies


• Strong Microsoft Office skills, particularly Excel (including formulas)


• Capable of handling multiple priorities in a high-pressure environment


• Exceptional attention to detail and strong organizational skills


• High level of integrity and discretion with confidential information


• Excellent written and verbal communication skills


• High school diploma or equivalent required; Associate’s or Bachelor’s degree in business, accounting, or a related field is a plus

The ideal candidate will be highly organized, detail oriented and work well under pressure, with the ability to juggle multiple projects simultaneously. Must possess excellent communication skills, be a team player, and have pride in work product. This is a fast-paced position that requires a sense of urgency while maintaining accuracy.

Albert & Mackenzie is a premier California workers’ compensation defense firm known for delivering exceptional client service with urgency, precision, and integrity. We are deeply committed to operational excellence and supporting the professionals who make our work possible. Our team values accuracy, accountability, and collaboration, and we take pride in maintaining systems and processes that support a fast-paced, high-performing legal environment.

Recognized as a Great Place to Work in 2021, 2022, 2023, 2024, and 2025, the firm has also received multiple Best Places to Work awards.

Albert and Mackenzie offers a competitive compensation package to include 100% company sponsored employee Medical, Vision, Short Term Disability, Long Term Disability and Life insurance benefits, a 401k plan, paid time off, and optional voluntary dental and ancillary plans. We offer excellent work/life balance in a collaborative and casual work environment.

Job Type: Full-time; Non-Exempt; Hybrid optional

Locations: Agoura Hills or Anaheim

Compensation: $26 - $30/hour

Physical & ADA Considerations

This position is primarily sedentary and involves extended periods of computer use. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role.