Personal Assistant Executive, Marketing & Communications

Remote | Part-time | Contract | 4–6 hours/day

We are looking for a highly organized, proactive and resourceful Personal Assistant to provide direct support to a senior executive with a strong professional and public profile.

This is a remote, part-time contract role for someone who combines excellent organizational skills with an understanding of executive positioning, marketing, communications and media relations.

The role goes beyond traditional administrative support. You will help coordinate the executive’s agenda, professional presence, external relationships and communication activities.

Key Responsibilities

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  Manage and coordinate meetings, appointments and the executive calendar

  
  


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  Schedule meetings with clients, partners, stakeholders and external contacts

  
  


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  Prepare meeting information, follow-ups and action points

  
  


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  Support the executive’s professional positioning and personal brand

  
  


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  Coordinate marketing and communication activities

  
  


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  Liaise with media, journalists, partners, event organizers and other external stakeholders

  
  


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  Support PR and media opportunities, including interviews, features and speaking engagements

  
  


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  Coordinate content, campaigns and communication initiatives with internal and external partners

  
  


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  Assist with LinkedIn and other professional positioning activities

  
  


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  Research relevant events, media opportunities, partnerships and visibility opportunities

  
  


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  Draft and manage professional correspondence in Portuguese and English

  
  


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  Follow up on contacts, proposals, invitations and ongoing projects

  
  


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  Help ensure priorities, deadlines and commitments are properly tracked and executed

  
  


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  Provide general executive and personal assistance as required

  
  

Profile

We are looking for someone who is:

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  Exceptionally organized and reliable

  
  


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  Proactive and comfortable taking initiative

  
  


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  Discreet and capable of handling confidential information

  
  


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  An excellent communicator

  
  


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  Comfortable interacting with senior professionals, clients, journalists and external partners

  
  


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  Able to manage multiple priorities independently

  
  


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  Detail-oriented without losing sight of the bigger picture

  
  


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  Comfortable working in a fast-paced and dynamic environment

  
  


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  Familiar with digital tools, social media and modern remote-working environments

  
  

Languages

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  Portuguese: Native

  
  


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  English: Advanced, both written and spoken

  
  

Working Model

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  Fully remote

  
  


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  Contract / freelance collaboration

  
  


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  Approximately 4–6 hours per day

  
  


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  Availability during regular Portuguese business hours is required

  
  


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  Long-term collaboration potential

  
  

This role is particularly suited to someone who enjoys being the person behind the scenes who makes things happen — organizing, coordinating, following up and ensuring that opportunities and important relationships are never lost through lack of execution.