Program Coordinator - Medical Information Technology

Project Coordinators, are you there?

Hey there! We're looking for a Project Coordinator, Medical Affairs Technology & Operations for a global biopharmaceutical company focused on developing treatments for life-threatening diseases. If you are organized, technically curious, and comfortable with structured documentation and cross-functional coordination, keep reading!

100% Remote

Salary in USD

Brazil — Reporting to San Francisco, CST

Full Time

Advanced English

About our client

You will be working for our client, a research-based biopharmaceutical company that is focused on discovering, developing, and commercializing innovative medicines for areas of unmet medical need. Their primary areas of focus include HIV/AIDS, liver diseases, and serious respiratory and cardiovascular conditions, and they've also expanded into oncology and cell therapy treatments. 

About Athyna

Athyna is a Global Talent Platform, helping align world-class talent with the best employment opportunities across the globe.

We believe in the future of work. That's why we are a 100% globally distributed team across 5 continents. We believe in people, and we value freedom, integrity, quality, and sustainability.

We're proudly carbon neutral as an organization. We're very keen on social impact, we truly care about everyone on our team, and we want to make the world a better place for all of us.

In your day-to-day, you will

• Capture detailed meeting minutes, including key decisions, rationale, and action items, and maintain a centralized decision log


• Track action items to closure and follow up with owners between meetings


• Maintain project trackers, timelines, and deliverables across multiple workstreams


• Provide clear, concise status updates highlighting progress, risks, and dependencies


• Support documentation of business requirements, user stories, and process flows


• Maintain organized repositories for project artifacts and documentation


• Support coordination across Medical Affairs, IT, and vendor teams


• Identify opportunities to improve efficiency through automation and AI tools


• Maintain standardized templates for meeting notes, trackers, and documentation


• Support intake tracking, backlog organization, and prioritization visibility

Skills you have

• 3 to 5+ years of experience in project coordination, business analysis, or a related role


• Strong documentation and organizational skills with high attention to detail


• Ability to manage multiple workstreams and track deliverables independently


• Clear and concise written and verbal communication skills


• Comfortable working in cross-functional environments with multiple stakeholders
  
   

Skills that will make you stand out

• Experience supporting Medical Affairs, Medical Information, or related functions


• Familiarity with regulated environments and structured documentation practices


• Exposure to content or data systems such as Vault, CRM, or similar platforms


• Interest or hands-on experience with AI, automation, or digital tools


• Experience working in global, cross-functional operating models