Project Coordinator

Project Coordinator – Project Tracking & Operations

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.

This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.

What You’ll Do

Project Tracking & Coordination

• Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools
• Track deadlines, milestones, dependencies, deliverables, and ownership
• Follow up proactively on outstanding tasks
• Keep project schedules and trackers accurate and current
• Coordinate multiple projects and priorities simultaneously

Communication & Follow-Up

• Act as a coordination point between Project Managers, team members, leadership, and stakeholders
• Schedule and support project meetings
• Capture meeting notes, decisions, and action items
• Communicate project updates and follow up on deliverables
• Escalate blockers and delays before they impact deadlines

Reporting & Documentation

• Prepare weekly project status reports covering progress, risks, blockers, and next steps
• Maintain organized documentation in Google Drive, SharePoint, or Confluence
• Build and maintain project trackers using Excel or Google Sheets
• Ensure project information remains easy to find and up to date

Risk & Resource Tracking

• Identify bottlenecks, missed dependencies, and execution risks
• Maintain risk and issue trackers
• Monitor workloads and resource availability
• Review deliverables for completeness before submission

Vendor Coordination

• Communicate with vendors and external partners
• Track external deliverables and deadlines
• Follow up on outstanding requirements and escalate issues when necessary

What We’re Looking For

• 2+ years of experience in Project Coordination, Operations, or Project/Administrative Support
• Hands-on experience with Asana, Trello, Monday.com, or similar project management tools
• Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting
• Excellent written and verbal English communication
• Strong documentation and organizational skills
• Ability to manage multiple projects and deadlines simultaneously
• Proactive approach to follow-up and problem-solving
• Availability during U.S. business hours

Nice to Have

• PMP, CAPM, Agile, or Scrum certification/in-progress
• Familiarity with Agile/Scrum and sprint workflows
• Experience in SaaS, Marketing, Professional Services, Construction, or Operations

What Success Looks Like

• Projects and milestones stay on schedule
• No missed deadlines due to coordination gaps
• Project trackers remain accurate and current
• Risks and blockers are identified early
• Status reporting is clear and consistent
• Stakeholders have strong visibility into priorities and progress

Why Join?

• Fully remote opportunity
• High ownership across multiple projects
• Direct exposure to cross-functional teams and leadership
• Hands-on experience with modern project management systems
• Clear growth path into Project Manager, PMO, or Operations roles

Interview Process

1. Application Review
2. Spark Hire Intro Video
3. Project Coordination Interview
4. Practical Task – Project Tracker + Status Report
5. Client Interview
6. Offer & Onboarding

What Happens After You Apply

Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders.

Please check your inbox and spam/junk folder for the invitation.

Apply Now

If you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers, and enjoy keeping multiple projects under control, we’d love to hear from you.

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