Project Coordinator Virtual Assistant

HIRING: Project Coordinator Virtual Assistant

We are looking for a highly organized and detail-oriented Project Coordinator Virtual Assistant to support the day-to-day operations of a US-based custom signage company. In this role, you will coordinate projects, manage CRM records, support the sales team, and ensure seamless communication between clients and internal departments. If you thrive in a fast-paced environment, enjoy keeping projects on track, and have excellent administrative skills, we'd love to hear from you.

Responsibilities

• Manage and update customer records, opportunities, and tasks within the CRM.


• Monitor incoming leads and ensure timely follow-ups.


• Track project milestones and coordinate project timelines.


• Prepare estimates, proposals, work orders, and other supporting documents.


• Schedule appointments and coordinate meetings with clients and internal teams.


• Respond professionally to customer inquiries via email and phone.


• Coordinate communication between sales, production, and management teams.


• Maintain organized digital files, contracts, invoices, purchase orders, and project documentation.


• Follow documented workflows and standard operating procedures (SOPs).


• Ensure projects, tasks, and customer communications are completed accurately and on time.

Qualifications

• Previous experience as a Project Coordinator, Administrative Assistant, Virtual Assistant, or similar role.


• Excellent verbal and written English communication skills.


• Strong organizational, time management, and multitasking abilities.


• High attention to detail with strong problem-solving skills.


• Experience using Google Workspace and Microsoft Office.


• Comfortable learning and using cloud-based CRM systems.


• Professional customer service and client communication skills.


• Ability to work independently and manage multiple priorities.


• Experience with GoHighLevel, HubSpot, Salesforce, Zoho, or similar CRM platforms is an advantage.


• Experience in construction, manufacturing, signage, printing, or commercial services is a plus.

Compensation

• $4-$5/hour


• Full-Time and Part-Time opportunities available

Schedule

• Monday to Friday


• Night shift (US Business Hours)

Apply

[email protected] | https://linkage.ph

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Empowering digital professionals in Pampanga and beyond.

https://linkage.ph

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Note: Due to the high volume of applications we receive, only candidates whose qualifications closely match the requirements of the position will be contacted by our recruitment team. If you do not hear from us within two (2) weeks of the application closing date, please consider your application unsuccessful at this time. We appreciate your interest in joining our team and encourage you to apply for future openings that match your skills and experience.

Data Privacy Notice:

By submitting your application, you consent to the collection, processing, and storage of your personal information for recruitment purposes. Applicant information may be retained in our recruitment database for consideration in current and future opportunities for up to six (6) months, unless deletion is requested.

Your information will only be accessed by authorized recruitment personnel and may be shared with clients for endorsement purposes related to job applications.