Quality Documentation Specialist

J+G Companies is a dynamic and forward-thinking organization built on decades of experience in real estate, development, and community investment. With a strong foundation in both tradition and innovation, we are committed to delivering excellence across all aspects of the real estate lifecycle from development and acquisition to sales and closing services. We are looking for a Quality Documentation Specialist to join our team! In this role, you will be responsible for managing, maintaining, and ensuring the accuracy and completeness of our documentation related to Quality Management Systems (QMS). You will play a critical role in creating, reviewing, updating, and organizing documents to ensure compliance with internal policies and external standards.

Responsibilities

• Develop, edit, and maintain quality documentation, including standard operating procedures (SOPs), work instructions, and manuals.
• Ensure documents are clear, concise, and adhere to regulatory and organizational requirements.
• Implement and manage version control processes to ensure the most current documentation is accessible to relevant stakeholders.
• Cross-check entered data against source documents to ensure accuracy.
• Perform regular audits of documentation to identify and correct discrepancies.
• Coordinate document reviews with subject matter experts (SMEs) and stakeholders.
• Facilitate the approval process to ensure timely updates and compliance.
• Identify opportunities to streamline and improve document management processes.
• Work closely with departments such as production, quality assurance, and regulatory affairs to ensure documentation aligns with operational needs.
• Update QMS databases with relevant documentation and ensure alignment between documentation and QMS processes
• Develop and maintain training documents to ensure employees understand quality policies and procedures.
   

Requirements

• High school diploma.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Proficiency in document management systems (DMS) and tools like MS Office Suite.
• Knowledge of regulatory and compliance standards relevant to the industry.
• Experience with quality assurance or document control.