Real Estate Virtual Assistant

We are seeking a reliable, detail-oriented Administrative Assistant to support the backend operations of a growing real estate practice. This role is ideal for someone who enjoys organization, structured data entry, and maintaining clean systems that support client relationships.

The workload is currently steady and manageable, with lighter volume expected during summer months and room to grow as the business scales. We are looking for support as soon as possible and values consistency, accuracy, and trust.

Key Responsibilities

CRM & Data Management

• Input and maintain client data using Google Sheets (or a CRM if implemented later)
• Organize client stages, pipelines, and follow-up touchpoints
• Track important dates such as client birthdays and milestones
• Ensure client information is accurate, up to date, and well organized

File & Document Organization

• Manage and organize files in Dropbox
• Review client documents (e.g., driver’s licenses, IDs)
• Accurately enter document details into required forms
• Maintain clear and consistent folder structures

Administrative Support

• Handle general backend admin tasks to keep operations running smoothly
• Assist with form completion and data verification
• Support day-to-day organizational needs as they arise

Basic Design & Content Support

• Create simple graphics in Canva using existing templates
• Assist with light visual updates or admin-related design needs

• Strong attention to detail and accuracy in data entry
• Comfortable working with Google Sheets and cloud-based tools
• Experience with CRM systems or structured data tracking (CRM experience is a plus but not required)
• Highly organized and able to manage repetitive tasks reliably
• Basic Canva skills using templates
• Professional, discreet, and trustworthy when handling sensitive client information
• Clear written communication in English

Nice-to-Have

• Previous experience supporting a real estate agent or small business
• Familiarity with document handling and compliance-related admin tasks
• Ability to proactively suggest better ways to organize systems

• Opportunities for growth and advancement
• Competitive compensation package, including Maxicare HMO