Safeguarding Tomorrow Revolving Loan Fund Administrator (Contract/Grant Specialist) - Limited Period

Department of Defense, Veterans & Emergency Management

Job Class Code: 0340

Grade: 22/Professional & Technical
Salary: $49,976.24-$69,781.92/Annually (Salary includes 6% stipend) 
Location: Augusta

Opening Date: July 3, 2025

Closing Date:  July 18, 2025

Are you passionate about helping others? Do natural hazard events including floods, windstorms, and drought call you to duty to assist others in mitigating before a major disaster occurs? If yes, the Safeguarding Tomorrow Revolving Loan Fund Administrator position may be for you. This position assists with the development, management, administration, and enhancement of Maine’s new Safeguarding Tomorrow Revolving Loan Fund. This position reports to Maine Emergency Management Agency’s State Hazard Mitigation Officer.

This Limited Period Position is established by law through June 18, 2027. This position requires reporting to the Maine Emergency Management office in Augusta, ME on Monday and Tuesday of every week, with the potential for remote work the remainder of the week (with supervisor approval).

Primary responsibilities include: 

Report to and openly communicate with the State Hazard Mitigation Officer on tasks as listed:

• Maintain federal and state law, regulation, policy, and programmatic compliance for the state's Safeguarding Tomorrow Revolving Loan program.


• Review and reconcile records across all loan awards to ensure financial accuracy, programmatic alignment, and effectivity of tracking mechanisms.


• Facilitate and execute quarterly programmatic and financial reports in collaboration with MEMA's Budget Office.


• Facilitate and coordinate loan award, status updates, and loan repayment in collaboration with MEMA's Budget Office.


• Facilitate and manage Revolving Loan Fund inquiries with State, Local, Tribal, and Territorial (SLTT) entities as needed to ensure effective and efficient technical assistance.


• Review and assist in the dissemination of policy or programmatic changes/updates as they pertain to the Safeguarding Tomorrow Revolving Loan Fund.


• Evaluate available data and trends to identify potential opportunities for the State to improve and enhance management of the Safeguarding Tomorrow Revolving Loan Fund.


• Support the development and maintenance of strong partnerships and relationships.

Skills or knowledge required:

• Knowledge of Emergency Management practices and related fields


• Knowledge of budget methods, techniques, and practices 


• Knowledge of the structure & functions of state, regional & local government


• Knowledge of grants and accessibility of federal and state funds


• Knowledge of contract administration practices and procedures 


• Knowledge of data processing and information services. 


• The ability to interpret program trends, results, and related data to formulate recommendations, 


• The ability to manage multiple priorities with strong skills in problem-solving


• The ability to communicate effectively in writing and verbally


• The ability to develop and analyze complex programmatic and financial information


• The ability to work both independently and in a team environment.

Minimum qualifications:

Education, training, and/or experience demonstrating competence in contract or grant administration.

Preference will be given to those applicants:

Procurement experience preferred.

Contact information:

Questions about this position should be directed to  Christine Whelan 207-707-2963 [email protected]

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700.  Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME  04330 or faxed to 207-287-2018.  Be sure title of the job you are applying for is included.  Applications cannot be accepted after the posting closing date.  

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.


• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 


• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value). 


• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.09% for Confidential employees. 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.