Sales Executive Assistant

About the Role 

We are seeking a highly organized and polished Sales Executive Assistant to provide direct support to a Sales Executive. This role is ideal for someone who thrives in a fast-paced sales environment, has exceptional communication skills, and is highly detail-oriented when it comes to contracts, CRM management, and client communications. 

The ideal candidate has hands-on experience supporting senior sales leaders and is confident working with HubSpot, managing contracts, and producing professional, error-free written communications. 

Key Responsibilities 

Sales & Executive Support 

• Provide administrative and operational support to the Sales Executive 

• Manage calendars, meetings, and follow-ups related to sales activities 

• Draft, proofread, and format professional emails and sales correspondence 

CRM & Pipeline Management 

• Maintain and update HubSpot CRM, ensuring accurate deal stages, notes, and contact information 

• Track sales activity, follow-ups, and pipeline updates 

• Generate reports and summaries for the Sales Executive 

Contract & Document Management 

• Prepare, review, and manage sales contracts, agreements, and related documentation 

• Ensure accuracy in grammar, formatting, and legal language (as directed) 

• Coordinate contract execution, tracking, and filing 

Communication & Coordination 

• Act as a liaison between the Sales Executive, internal teams, and clients 

• Ensure timely follow-ups and clear communication throughout the sales process 

• Maintain confidentiality and professionalism at all times 

Qualifications 

• Proven experience as a Sales Executive Assistant or Executive Assistant supporting sales leadership 

• Strong working knowledge of HubSpot CRM (required) 

• Excellent written and verbal English communication skills 

• Exceptional grammar and attention to detail in emails and contracts 

• Experience managing contracts or sales documentation 

• Strong organizational and time-management skills 

• Ability to work independently and prioritize competing deadlines 

This is a full time role

Up to $6/hr

100% Remote Work