Systems Administrator

I'm looking for a reliable and detail-oriented Virtual Assistant / Systems Administrator to support my real estate businesses with contract administration, systems setup, data audits, and general administrative projects.



This is a hands-on role for someone who is comfortable working across multiple systems, following structured processes, and communicating professionally with property owners and other external contacts.



What You'll Do

- Manage DocuSign agreements from sending through completion, including tracking signatures, following up on outstanding agreements, troubleshooting issues, and routing completed documents.

- Maintain accurate trackers and provide weekly updates on agreement status and items needing follow-up.

- Set up and maintain Microsoft Teams sites, property channels, and folder structures.

- Create and maintain projects in Zoho Projects.

- Create and audit accounts in Zoho CRM.

- Conduct a one-time Yardi audit and update property records with Microsoft Teams links.

- Use available automation and AI tools to make recurring tasks more efficient.

- Assist with additional administrative and systems projects as needed.



What I'm Looking For

- 3+ years of experience in administrative, operations, systems support, or a similar role.

- Hands-on DocuSign experience is required.

- Experience with Yardi, Zoho, Microsoft Teams/SharePoint is a strong plus.

- Strong written and spoken English with professional communication skills.

- Excellent attention to detail and comfortable working with audits, data entry, and repetitive processes.

- Comfortable learning new systems and using automation and AI tools.

- Able to troubleshoot issues independently and know when to escalate.

- Reliable and able to consistently work Monday–Friday, 9:00 AM–5:00 PM U.S. Central Time.

- Real estate or property management experience is preferred.



About the Role



This is a full-time, long-term position supporting two real estate businesses. You'll work directly with the Director of Business Operations and will be trusted with important contracts, systems, and property data.



If you're organized, tech-savvy, detail-oriented, and enjoy keeping systems and processes running smoothly, I'd love to hear from you.