Talent Acquisition & People Operations

• Act as KITRO’s Personio owner, ensuring accurate and compliant employee data
• Manage workflows, templates, automation, permissions, and data structure
• Maintain contracts, benefits, insurance updates, and all HR documentation
• Keep clean, audit-ready digital files across all employment records
• Constinuously improve Personio and consider add on functions, inc performance reviews.

• Oversee time tracking and timesheet accuracy, including follow-ups with employees and managers
• Prepare monthly timesheet reporting
• Support the Head of HR with payroll reporting and compliance checks, inc. ensuring accuracy of salary changes, allowances, benefits, AVS/LPP/family allowance data
• Prepare monthly payroll updates in for Switzerland, Debelux, and the EOR (Head of HR to review), place payslips on Personio

• Plan and coordinate quarterly team meetings
• Rune quarterly engagement surveys, with a completion rate of over 80%
• Track action items, support follow-up with leaders, and maintain documentation
• Contribute to improvements in people processes, templates, and policy deployment

• Run and support recruitment for assigned roles, including sourcing, screening, scheduling, and coordination
• Maintain structured hiring pipelines and ensure clear progression of candidates
• Conduct screening calls and assess candidates for skills and values alignment
• Prepare shortlists and support hiring managers throughout the process
• Manage hiring dashboards and provide weekly reporting and relevant updates
• Improve the recruitment processes where weak points arise (e.g. sourcing)

• Own 100% completion of onboarding (includes probation) and offboarding processes
• Coordinate systems access, documentation, equipment, and induction activities
• Track probation milestones and gather feedback at key points
• Continuously improve onboarding and off-boarding journeys and materials to ensure a consistent and positive experience

Skills

• Must-haves
  • 3+ years of experience across HR operations and/or talent acquisition
  • Strong organisational and systems-thinking skills
  • Ability to manage multiple processes and stakeholders with clarity
  • Clear, concise written and verbal communication
  • Experience running or supporting end-to-end recruitment
  • High ownership, speed, and attention to detail
  • Alignment with KITRO’s mission, values, and ways of working
    

• Nice to Have Skills

  • Experience in startups or scale-ups
  • Exposure to Swiss/EU labour market processes
  • Familiarity with Personio or similar HRIS
  • Experience coordinating payroll or benefits
  • Interest in sustainability, hospitality, or food-tech sectors

What we offer

• A remote-first setup - plus support to create a great home office environment
• A hands-on, impact-driven role where your work directly shapes the future of the company
• A startup culture that’s serious about results but we don't forget celebrate progress, laugh often, and learn fast
• Quarterly team meetups at our Zurich HQ to reconnect, align, and enjoy real face time
• A collaborative, purpose-driven team that values trust, transparency, and learning from mistakes (as long as we don’t repeat them)