Tender and Bid Specialist

Supporting procurement and tender submissions across organizational workflows, this fractional position manages administrative tender and bid processes, supplier engagement, and compliance tracking. Operating approximately 20 hours per month on a remote basis, the role centers on coordinating bid documentation, executing precise administrative functions, and supporting strategic sourcing pipelines.

The focus of this position is the structured execution of tender administrative management, vendor alignment, and contract compliance. Working collaboratively across internal departments—including finance, operations, production, and legal—the successful candidate will compile bid documentation, assist with tender submissions, review compliance requirements, and track procurement transactions to ensure alignment with organizational objectives. This environment requires an organized professional who brings strong administrative discipline, tender and bid coordination experience, and meticulous record-keeping capabilities to fractional procurement operations.

Key Responsibilities

• Tender & Bid Administration: Coordinate and prepare administrative tender and bid documentation, ensuring total compliance with submission requirements and organizational policies.
  

• Procurement Strategy & Sourcing Support: Assist with sourcing strategies, identify prospective suppliers, conduct vendor evaluations, and support commercial negotiations.
  

• Contract & Vendor Management: Help review, draft, and track supplier contracts, maintaining compliance with quality standards and supporting dispute resolution.
  

• Cross-Departmental Collaboration: Coordinate with internal finance, operations, production, and legal teams to align tender submissions and purchasing activities with business requirements.
  

• Inventory & Demand Coordination: Monitor stock levels and forecast material demand to support timely procurement execution.
  

• Market Analysis & Cost Control: Conduct market research on pricing trends and product availability to identify cost-saving opportunities and process improvements.
  

• Audit & Performance Tracking: Maintain accurate, organized records of all tender submissions, procurement transactions, contracts, and supplier evaluation data for auditing and tracking purposes.
  

Requirements

• Tender & Bid Expertise: Direct, proven administrative experience managing tender and bid compilation and submission processes.
  

• Supply Chain & Administrative Knowledge: Solid understanding of core procurement processes, tender compliance, and supply chain management principles.
  

• Negotiation & Analytical Skills: Ability to analyze market data, evaluate vendor metrics, and support commercial terms negotiation.
  

• Interpersonal Communication: Strong communication and collaboration skills to engage effectively with internal department leads and external suppliers.
  

• Organizational Discipline: Meticulous attention to detail with the ability to manage multiple tender files, contract documents, and purchasing records accurately.
  

Desirable Requirements

• Qualification Authenticity Check compliance.