Title Processor/Transaction Coordinator (Real Estate)

We are seeking an experienced and detail-oriented Title Processor / Transaction Coordinator to join our growing Title Operations team. The Processor plays a critical role in moving real estate transactions from file opening to clear-to-close by coordinating title requirements, payoffs, lender conditions, and all necessary documentation.

Responsibilities

• Review title commitments, requirements, and exceptions for accuracy and completeness.
• Identify and resolve title issues, including liens, judgments, ownership discrepancies, and legal description concerns.
• Coordinate and track mortgage and HELOC payoff requests.
• Manage HOA and condominium estoppels, including assessments, fees, and violations.
• Serve as the primary point of contact for lenders, agents, buyers, and sellers throughout the transaction process.
• Monitor loan status, underwriting milestones, and clear-to-close timelines.
• Maintain accurate file information in Qualia, including financials, contacts, and property details.
• Communicate transaction updates and outstanding requirements to all parties.
• Ensure all title, lender, and settlement conditions are satisfied before closing.
• Coordinate file handoff to the closer and support a seamless closing experience.
• Create and manage follow-up tasks to ensure deadlines and requirements are met.

• Previous experience in title, escrow, mortgage processing, or real estate transaction coordination required.
• Experience using Qualia or similar title production software preferred.
• Knowledge of Florida title and real estate closing procedures preferred.
• Strong understanding of title commitments, payoffs, lender requirements, and settlement processes.
• Excellent organizational and time-management skills.
• Strong communication and customer service abilities.
• Ability to prioritize multiple files and meet strict deadlines.
• Proficiency in Microsoft Office and business software applications.

Skills & Competencies

• Attention to detail and accuracy
• Problem-solving and critical thinking
• Strong written and verbal communication
• Time management and multitasking
• Customer service and relationship management
• Ability to work independently and collaboratively
• Sense of urgency and follow-through

• HMO with 1 free dependent upon hire
• Life Insurance
• 20 PTO credits annually
• Night Differential Pay
• VL and SL cash conversion
• Annual Performance-Based Merit Increases and Employee Recognition
• Great Company Culture
• Career Growth and Learnings
• Equipment provided by the company
• Permanent WFH (Mondays to Fridays, fixed weekends off)
• PHP 58,000 to 62,500 all in