Representative, Gift Processing

The University of Illinois Foundation is the official fundraising and private gift-receiving organization of the University of Illinois. It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University. 

The Representative, Gift Processing works independently and as a team to process gifts by determining constituents and the appropriate designation for the gift intent. This includes research, codes, and commits grants and contracts, event revenue, and constituent revenue transactions using discretion and independent judgment with respect to processing transactions in an accurate and timely manner. 

DUTIES AND RESPONSIBILITIES: 

1. Researches revenue transactions to determine the correct constituent, designation, application, and other transaction details based on source documentation and online transaction information. Contacts donors and units for clarification when necessary. 

2. Properly codes transaction details into the CRM batch screen in an efficient, timely and accurate manner using a defined sequence to ensure accurate data. 

3. Processes all different types of batches UIF’s CRM, taking care of any batch exceptions so all transactions in each batch can be accounted for and committed to the system.

4. Updates constituents contact and relationship information based on source documentation received. 

REQUIRED QUALIFICATIONS:

· One to three years of related work experience;

· Strong interpersonal and communications skills (written and verbal) with the ability to exercise courtesy, tact and flexibility;

· Ability to work independently and as part of a team;

· Ability to recognize and set priorities and coordinate work in order to meet deadlines;

· Excellent organizational and detail oriented skills;  

· Ability to work with diverse constituent groups; 

· Basic computer skills including but not limited to Microsoft Office applications and basic web search engines;

PREFERRED QUALIFICATIONS:

· Bachelor’s degree;

· Experience with accounting or business-related fields;

· Experience with the donor Tracking and Engagement Database (TED) and Hyland Onbase;

· Knowledge of University of Illinois Foundation and University of Illinois administrative systems and procedures;

· Familiarity with University Advancement activities; 

Deadline: February 15th, 2026

The starting salary range for this position is projected to be $38,000 - $44,000 per year. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we're not limited by these posted ranges.

You'll be inspired daily in our state-of-the-art, environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options. We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility. 

Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed. 

Application Process:     For a full description of job duties and to create an application profile please visit https://jobs.uif.uillinois.edu. All candidates must complete an online application and include a cover letter and resume. For further information regarding application procedures, contact Foundation Human Resources at [email protected].