Research Engagement Coordinator

Job Profile:

Lab and Research Assistant 2 Non-Exempt

Job Family:

Lab and Research Support

Time Type:

Part time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job profile Summary:
Performs intermediate to complex technical support, general lab maintenance, and lab operational support with some degree of independence to aid in research projects. Responsible for following lab safety standards.

Job Description:

This position will support an NIH R21 HIV surveillance data-quality project led by PI Angel Algarin. The coordinator will oversee day-to-day operations of the Practice Advisory Group (PAG), a cross-sector advisory group that includes people recently diagnosed with HIV, clinical partners, county Disease Intervention Specialist staff, and state HIV surveillance representatives. Responsibilities include supporting PAG recruitment and onboarding; scheduling and logistics; reminder communications; preparation of meeting slides and structured activities; recording, note-taking, and documentation during meetings; maintaining organized project records; and drafting meeting summaries and action items for PI review. The coordinator will also assist with scientific and community dissemination materials such as plain-language summaries, community-facing briefs, presentation materials, and related project communications. The role may coordinate tasks completed by other students in the lab in consultation with the PI. This position does not include primary responsibility for statistical analyses.

Pay Rate: $22.50 per hour

Essential Duties:

• Coordinate Practice Advisory Group operations, including recruitment, onboarding, scheduling, reminders, meeting setup, compensation documentation, and roster/attendance tracking.

• Develop PAG meeting materials with PI/project team input, including slides, agendas, discussion prompts, workflow-mapping activities, rating activities, and other engagement tools.
• Attend PAG and project meetings; record meetings when approved; take notes; track decisions, action items, recommendations, and follow-up needs; and prepare summaries for PI review.

• Communicate professionally and confidentially with PAG members and community/practice partners, including drafting correspondence and responding to routine logistical questions.

• Maintain organized project records, including meeting files, slides, activity materials, contact lists, dissemination drafts, timelines, and shared-drive folders.
• Assist with scientific and community dissemination products, including plain-language summaries, community briefs, presentation slides, manuscript support materials, and practice briefs.

• Coordinate selected tasks with student lab members, in consultation with the PI; track deadlines, review completion, and communicate progress or barriers.

• Work independently and as part of a structured research team, adjusting priorities as project timelines, partner needs, or meeting schedules change.

• Use standard office and collaboration tools, including email, calendars, Microsoft Office or Google Workspace, Zoom, shared drives, and project-management tools.

• Represent the project, lab, department, and university professionally with community partners, practice partners, advisory group members, students, staff, and faculty.
• Other duties as assigned.

Desired Qualifications:

• Graduate degree in a health-related field preferred; candidates with a bachelor’s degree and substantial relevant experience will also be considered.
• Interest in public health, health equity, HIV prevention/care, community-engaged research, implementation science, or a related field.
• Experience coordinating meetings, events, advisory groups, research teams, student organizations, or community projects.
• Strong communication skills, including professional emails, meeting summaries, agendas, slides, and plain-language materials.
• Strong organizational skills, attention to detail, reliability, and ability to manage timelines and follow-up tasks.
• Experience creating or editing slides, meeting materials, handouts, reports, or community-facing products.
• Ability to work respectfully with community, clinical, public health, student, staff, and faculty partners.
• Ability to handle confidential or sensitive information with discretion and follow study and university protocols.
• Experience taking meeting notes, summarizing discussions, tracking decisions, and identifying action items.
• Ability to work independently with supervision, ask questions when needed, and use sound judgment.
• Experience with Microsoft Office, Google Workspace, Zoom, shared drives, and/or project-management tools.
• Prior research, community engagement, public health, health services, HIV-related, or academic lab experience preferred.
• Experience coordinating students, delegating tasks, or supporting peer workflows preferred.

Working Environment:

• Hybrid work schedule.
• Most duties may be completed remotely using a computer, email, shared drives, and videoconferencing tools.
• Occasional in-person attendance may be required for community events, partner meetings, campus meetings, or Practice Advisory Group meetings if held in person.
• Activities are performed primarily in an environmentally controlled office or remote-work setting and require extended periods of sitting, keyboarding, viewing a screen, and using a mouse.
• May require light to moderate walking/standing during events or meetings and occasional travel to ASU campuses or Phoenix-area community/practice partner locations.
• Some events may occur during evenings or weekends with advance notice when possible.
• No laboratory work, chemical exposure, or primary statistical analysis responsibilities are anticipated.

Department Statement:

The Edson College of Nursing and Health Innovation is distinguished as a model for excellence and inspiration in nursing and interprofessional practice, education and research to advance knowledge and innovative practice models, and new solutions to optimize the health and well-being of our local, national and global communities.

Project Statement:
This project examines upstream drivers of missing HIV transmission risk information in Arizona surveillance data and uses a cross-sector Practice Advisory Group to develop feasible, practice-informed strategies to improve surveillance data completeness. The PAG brings together people recently diagnosed with HIV, clinical partners, county Disease Intervention Specialist staff, and state HIV surveillance representatives to interpret findings, identify workflow challenges, prioritize strategies, and support scientific and community dissemination. The long-term goal is to strengthen HIV surveillance data quality and inform a future intervention to improve HIV prevention and care planning.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

Grant Funded

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.