Residency Coordinator

Department

BSD ACC - Educational Programs

About the Department

Since its inception in 1928 as a one-member section, the Department of Anesthesia & Critical Care has evolved into a vibrant department with 91 full and part-time faculty (and growing), top-tier residency and fellowship programs, dedicated advanced practice providers, post-docs, students, and committed staff.

The primary missions of the Department of Anesthesia & Critical Care are to 'Heal, Teach, Discover, Lead.' These principles reflect our dedication to delivering outstanding, compassionate patient care; educating our peers and the next generation of physicians and scientists; leading in scholarship, discovery, and innovation; and fostering excellence in all our collaborators. Our exceptional team is the cornerstone of these missions.

The University of Chicago's Anesthesia Residency program is designed to offer a premier training experience. Our residents benefit from the combination of our distinguished faculty, rich research history, world-class facilities, and active community. They encounter a wide array of challenging cases while learning to provide care to our diverse, at-risk, and underserved Chicago patient population. With mentorship from internationally renowned faculty, highly-skilled surgeons, and outstanding co-residents, our residents graduate well-prepared to make their mark in the field.
Our educational programs comprise approximately 13 PGY-1, 20 CA-1, 20 CA-2, and 20 CA-3 residents, and five fellowship programs, each hosting 1-4 fellows per subspecialty. We take immense pride in our dynamic medical education program and continuously strive to enhance the training and experiences we provide to our trainees.

Job Summary

The Residency Coordinator, with oversight and direction from the Medical Education Manager, is responsible for the operational coordination of the residency training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Residency Coordinator will continually assess and direct a wide range of programmatic issues, including long-range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

Responsibilities

• Work with the Medical Education Manager to oversee the construction and assignment of complex resident schedules, ensuring they align with the specifications and account for prerequisites, on‑call coverage, section-specific timing preferences, sequencing constraints, and limits on the number of residents per rotation.

• Determine special needs and assure that department, education, and regulatory criteria are met.

• Prepare statistical material needed to meet accreditation and evaluation requirements of the program.

• Manage recruitment-related expenditure: advertising, print materials.

• Monitor and maintain current awareness of individual curricula and activities. Ensure appropriate documentation of training experience for compliance requirements for program accreditation.

• Assist with accreditation reviews, including documentation and faculty participation.

• Direct yearly recruitment activities for the residency program.

• Direct the faculty selection committee, in conjunction with the Program Director. Uphold and monitor faculty commitment to recruiting. Organize and supervise their review of applicants. Use national and professional society data to evaluate recruitment activities with a constant eye toward improvement.

• Work closely with the Medical Education Manager to manage conferences, lectures, simulation sessions, special events, training sessions, and workshops. Facilitate creation of didactic schedules.

• Working closely with the Medical Education Manager on the requirements of the clinical and academic training programs, including accreditation, duty schedules, evaluation process, resident recruitment, and medical education, match process, orientation, and employee relations.

• Prepare reports for, and ensure compliance with, procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

• Record and coordinate payment process related to additional shifts and associated payments.

• Partner with faculty, academic affairs, and other leadership to attract and retain learners and provide an exceptional experience.

• Facilitate the use of learning management systems and other educational technologies.

• Coordinate and interpret requirements of the training program, including accreditation, duty schedules, evaluation process, resident recruitment, Match process, orientation, and employee relations.

• Coordinate orientation for incoming PGY1 residents and rising PGY2 level residents, including onboarding sessions and didactic conferences & simulation sessions.

• Oversee  reporting and compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

• Administer required annual examinations to residents, including incoming residents.

• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.

• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.

Experience:

• Previous experience within an Academic Medical Center environment.

Preferred Competencies

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Ability to handle public contacts with courtesy, clarity, and diplomacy.

• Ability to handle sensitive and confidential situations and information with absolute discretion.

• Excellent problem-solving skills.

• Ability to follow an issue through to resolution.

• Considerable skill in working both independently and as a team member.

• Proficiency with word processing applications, spreadsheets, and databases.

• High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.

• Independence in decision making and judgment, ability to work with minimal supervision, and function both as a team member and be involved in program problem solving.

Application Documents

• Resume (required)

• Cover Letter (required)

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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