Resort Group Coordinator

Gamble Sands in Brewster, WA is excited to announce the exceptional career opportunity of Resort Group Coordinator. Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service to the clubs managed by Troon.

• Event Coordination:
  
  
  
  • Act as the main internal liaison for confirmed group events.
  
  
  • Prepare and distribute group itineraries, event details, and internal communication documents.
  
  
  • Coordinate room assignments, dining schedules, and golf activities in partnership with department leads.
  
  
  • Support smooth group arrivals, on-site experiences, and departures.
  
  
  • Communicate changes, updates, or special requests promptly to all teams.
  
  
  
  


• Administrative & Communication:
  
  
  
  • Maintain accurate and up-to-date group information in resort systems.
  
  
  • Track event progress and ensure internal departments are informed and prepared.
  
  
  • Review billing accuracy and support final reconciliation with Accounting and Sales.
  
  
  • Participate in planning meetings and post-event recaps to improve future processes.
  
  
  
  


• Collaboration:
  
  
  
  • Work closely with the Resort Sales Manager and department supervisors to align details.
  
  
  • Support leadership by providing regular updates on upcoming and active group events.
  
  
  • Assist with special resort events, tournaments, and VIP functions as needed.
  
  
  
  

• 2+ years of hospitality, event coordination, or guest service experience.


• Strong organizational and communication skills.


• Proficiency in Microsoft Office and general computer systems.


• Ability to multitask and maintain accuracy under pressure.


• Flexible availability, including weekends and holidays.


• Experience in a resort or golf environment preferred.


• Familiarity with hospitality management or event planning systems preferred.

• Attention to Detail.


• Communication & Collaboration.


• Guest Service Orientation.


• Problem Solving.


• Professionalism.

• Combination of office work and on-site event support.


• Standing or walking for extended periods during events.


• Occasional lifting up to 25 lbs.


• Flexibility required during peak event seasons.

• Pay Rate: $25 – $30 per hour (based on experience and qualifications).


• Note: Salary option may be considered for experienced candidates.

• Health, dental, and vision insurance.


• 401(k) with employer match.


• Paid vacation, sick time, and holidays.


• Employee golf, lodging, and dining privileges.


• Resort discounts on merchandise and services.

• The Group Coordinator is key to creating a seamless, memorable group experience at Gamble Sands.


• Through proactive communication and coordination, this role helps ensure that every event runs smoothly and reflects the resort’s reputation for exceptional hospitality.