Safety Administrator/Assistant

George J. Igel & Co., Inc.

Safety Administrator

Reports to: Vice President of Safety and Employee Development

FLSA Status: Exempt

Hours: 7:00 a.m. to 4:00 p.m. unless otherwise dictated, (One (1) Hour Lunch)

Job Location: 3500 Alum Creek Drive, Columbus, OH, 43207 - This position is primarily in-person.

General Overview: Assists as an administrative assistant in the safety department. Represents the company professionally to third-party providers, employees, and community organizations. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Responsibilities:

• Provides administrative support to the Safety team


• Requests certificates from various training agencies and files them in Company’s software


• Maintains safety statistics and responds to prequalification requests


• Creates graphs, charts, and other visual displays to track Company’s safety performance


• Attends department meetings, takes notes and shares information with those missing in attendance


• Develops presentation materials for presentations the Safety department delivers


• Reports incidents using the Company’s software and assists safety managers in tracking and trending the related data pulled to develop strategies to drive compliance


• Forwards notification of incidents to project management teams, as needed


• Communicates with field personnel to order, track, and maintain prescription glass program


• Files various safety documentation as requested


• Assigns cost codes to employee reimbursements and forwards to Finance for distribution


• Maintains foreman’s report records


• Promptly requests checks from Accounts Payable as needed


• Orders, sets up, and coordinates lunches for Company meetings


• Maintains tracking related to utility locate requests


• Communicates with superintendents regarding utility locators and utility needs


• Submits new OUPS tickets for new projects and work areas


• Coordinates complex projects by scheduling meetings with facility owners and developing a marking schedule for utility coordination


• Participates in industry-related organizations to maintain understanding of industry tools related to underground damage prevention


• Knows and adheres to all company policies and procedures


• Other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.

Qualifications:

• High school diploma or equivalent required; Associate's degree preferred


• Preferred experience with OHIO811 and the underground damage prevention process related to Ohio law


• Three (3) to five (5) years of administrative support experience preferred


• Must successfully pass a pre-employment drug screening. (George J. Igel & Co., Inc. is a Substance Use Prevention and Recovery Drug-Free Workplace and tests for marijuana)


• Must be willing to sign a confidentiality agreement upon hire


• Must maintain an MVR (Motor Vehicle Record) that meets the Company’s eligibility

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Suite
  


• Knowledge of grammar, spelling, and punctuation
  


• Skilled in handling sensitive information


• Ability to use a personal computer, iPad, and relevant software for extended periods


• Ability to communicate effectively in writing and orally


• Ability to form effective working relationships with others


• Ability to work independently and collaboratively in a team environment


• Ability to manage workload independently and meet changing deadlines


• Ability to travel to and from the primary workplace daily

Comprehensive Employee Benefit Program:

• Medical, Dental, Vision Insurance


• Short and Long Term Disability Policies


• Generous Vacation and Sick Leave Policies


• Paid Holidays


• Birth Recovery and Parental Leave


• Professional Development


• Student Loan Repayment


• 401k Profit Sharing and Match


• Performance Bonus Program


• Wellness Reimbursement


• Employee Assistance Program (EAP) through Health Advocate


• Wellness Program

Equal Opportunity Employer