Safety and Fleet Coordinator

Position Summary
REI Engineers is seeking a proactive and organized Safety & Fleet Coordinator to support and strengthen our safety culture across all branches while ensuring effective administration of REI’s company vehicle and driving-related programs. This full-time role is ideal for a detail-oriented professional who can lead safety initiatives, coordinate training, support compliance with internal policies and client requirements, and provide consistent follow-through across multiple locations.

The Safety & Fleet Coordinator will serve as the chairperson of the REI Safety Committee and play a key role in promoting safe work environments, reducing incident risk, and ensuring fleet readiness and compliance.

Essential Functions / Key Responsibilities
1) Safety Committee Leadership
•    Lead and facilitate monthly Safety Committee meetings
•    Ensure representation from all REI branches and follow up on action items
•    Collaborate with external safety partners (e.g., J.J. Keller)
•    Capture and distribute meeting minutes and action-item tracking
2) Training Coordination & Compliance Tracking
•    Schedule and manage safety training programs, including OSHA, PPE, CPR/First Aid, defensive driving, and site-         specific safety courses
•    Track required certifications, expirations, and renewals across field and office staff
•    Coordinate training documentation for client/contractor requirements and audits
3) Office Safety Visits & Field Support
•    Conduct quarterly safety visits to all REI branch offices (or more frequently as needed)
•    Review safety protocols, ensure compliance, and identify opportunities for improvement
•    Provide on-site coaching and reinforcement of REI’s safety standards
•    Support incident prevention by identifying trends, recurring risks, and corrective actions
4) Onboarding & Orientation (Safety)
•    Conduct safety orientation for all new hires (in-person and virtual)
•    Ensure each new employee receives required safety documentation and training assignments
•    Partner with HR/Operations to ensure onboarding checklists include job-specific safety expectations

5) Safety Documentation & Reporting
•    Maintain safety manuals, training logs, incident reports, and compliance documentation
•    Track and report safety metrics (e.g., incidents, near misses, training completion, corrective actions)
•    Recommend improvements based on trends, observations, and committee feedback
•    Assist with prequalification packets, safety plans, and safety-related audit preparation
6) Contractor & Client Support
•    Respond to safety documentation requests from clients and contractors
•    Maintain up-to-date safety records and support client-facing safety requirements
•    Coordinate with branch leadership to ensure timely submissions and consistent documentation
Fleet Management Responsibilities (Added)
7) Fleet Administration & Compliance
•    Maintain accurate fleet records (vehicle assignments, registrations, insurance documents, inspection records,            maintenance logs)
•    Coordinate vehicle onboarding/offboarding when employees are assigned or return company vehicles
•    Support compliance with company driving expectations (valid license, acceptable driving record, timely incident         reporting)
•    Coordinate periodic driver documentation needs (e.g., reminders for license expiration, required forms, policy             acknowledgements)
9) Accident Reporting Support
•    Support employees and managers with vehicle accident documentation and required reporting timelines
•    Collect accident details, coordinate police reports when applicable, and ensure internal submission to HR/Operations for insurance handling
•    Track at-fault incidents and coordinate follow-up actions (e.g., refresher driver training when required)
10) Fleet Optimization & Cost Awareness
•    Monitor fleet needs and utilization (as directed by leadership)
•    Recommend process improvements for vehicle assignment, tracking, and policy adherence

Qualifications
•    3–5 years of experience in safety coordination within engineering, construction, or field operations environments required
•    Familiarity with OSHA regulations and industry best practices
•    Demonstrated ability to coordinate training, documentation, and multi-location follow-through
•    Fleet/vehicle program administration experience preferred; equivalent operational coordination experience                  acceptable
•    Proficient in Microsoft Office Suite; experience with safety management platforms a plus
•    Ability to travel quarterly to branch offices (expenses covered by REI)

Key Competencies
•    Initiative and accountability
•    Attention to detail and documentation discipline
•    Ability to influence and lead without formal authority
•    Strong organization, prioritization, and time management
•    Professional communication across field and office teams
•    Commitment to REI’s core values: Integrity, Honesty, Accountability, Relationships, and Opportunities
Work Environment / Physical Demands
•    Primarily office-based with periodic travel to branch offices and occasional field/site exposure
•    Ability to conduct walk-throughs, observe work areas, and complete on-site assessments as needed

#ZR