Safety Committee Administrator, DSMB Operations

We believe that by equipping researchers with rapid insights and providers with tailored, on-demand data, we can help people lead better, healthier lives. At Digital Infuzion, we harness innovative healthcare solutions and cutting-edge bioinformatics to make meaningful impacts in patient care.

Our team thrives in a creative, open, and growth-oriented environment, guided by our core values:
Outcomes First: Focusing on what matters most and making timely, informed decisions.
Innovative: Embracing creativity and continuous improvement to drive novel solutions.
Radical Candor: Communicating openly and honestly, balancing direct feedback with genuine care.
Never Satisfied: Pursuing excellence and continuous growth beyond the status quo.
Resilient: Adapting and persevering through challenges, turning obstacles into opportunities.

If you're passionate about leveraging technology to improve healthcare and want to work in an environment that values innovation and collaboration, we may have just the opportunity for you.

Position Overview:
This position reports to the Director of Clinical Research Solutions and supports strategic and operational goals to ensure high-quality, efficient, and compliant Data and Safety Monitoring Board operations.

We are seeking a Safety Committee Administrator to provide administrative and operational support for safety oversight committees such as DSMBs. This role is central to ensuring the smooth scheduling, logistics coordination, and documentation maintenance necessary to uphold patient safety and clinical research quality standards.

This position is ideal for someone who enjoys building structure, thrives in fast-paced environments, and takes pride in ensuring no detail is overlooked.

Core Responsibilities:
Coordination & Logistics Support

• Schedule and coordinate safety committee meetings, including calendar invitations, agenda development, and material distribution.
• Track meeting action items and follow up with stakeholders to ensure timely resolution.
• Serve as a primary point of contact for committee members, committee leadership, and Safety Committee Specialists regarding meeting logistics and administrative needs.
• Support onboarding and Conflict-of-Interest (COI) documentation for committee members.
• Assist in the development and maintenance of user guides and process maps for safety committee workflows.
• Contribute to team training initiatives and support onboarding of new administrative staff.

• Maintain accurate and organized documentation, including rosters, charters, COI forms, meeting minutes, and correspondence.
• Assist with contract documentation tracking and committee member payment processing.
• Support version control, document management, and storage for all safety committee documentation.
• Enter and track committee activity in electronic management systems (e.g., SharePoint or equivalent).
• Prepare routine status reports on meeting schedules, membership, and compliance metrics.
• Serve as a peer reviewer of documentation and processes.
• Use system-based tools to support data-driven tracking of committee operations, including document version control, meeting timelines, and member activity, while ensuring compliance with audit and reporting requirements.
• Identify risks or delays in committee operations and escalate appropriately.

• Collaborate with safety committee chairs, members, study teams, and internal stakeholders to align expectations and timelines.
• Respond promptly to inquiries related to committee coordination, documentation, and procedures.

• Bachelor’s degree preferred, or equivalent experience would be accepted.
• 3+ years of experience providing administrative support in clinical research, healthcare, or a related field.
• Experience supporting Safety Monitoring Committees (DSMBs) is highly desirable.
• Proven organizational skills and ability to manage multiple priorities and timelines with attention to detail.
• Strong written and verbal communication skills; ability to work diplomatically with diverse stakeholders.
• Process-oriented mindset with a drive to improve administrative efficiencies.
• Adaptability and resilience in a dynamic, fast-paced environment.
• Strong sense of ownership, responsibility, and teamwork.
• Meticulous attention to detail and commitment to quality and compliance.

Digital Infuzion does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor per Federal laws.

We can provide reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at [email protected]. The decision on granting reasonable accommodation will be made on a case-by-case basis.