Sale Coordinator

About the Company

Based in Massachusetts, Bonhams Skinner holds around 80 sales a year in 20 collecting categories including Jewellery, Americana, Fine Art and Collectibles, and Wine, and ranging from fine violins to contemporary paintings.

About the Role

The Sale Coordinator is an integral role in the auction process, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.

Key Tasks and Responsibilities

• You will be the department’s experienced user of Auctioneer 3, the bespoke Auction Management System and primary business tool.


• You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.


• You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.


• You will help co-ordinate the movement of property throughout the sale cycle, working with various departments, regional offices, Operations & Photography to ensure efficient and compliant stock transfer.


• You will work with Client Services and Operations to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.


• You will support departments with preparing valuations, condition reports and condition photography as required.


• As an important part, you will also support on many day to day auction activities and ensure the departments have all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre- and post-sale, bidding, and event management.

In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager.

Key Skills and Attributes

• Strong time management and organizational ability


• Excellent communication in all modes with both internal and external stakeholders


• Ability to manage workflow and priorities in a fast-moving environment


• A flexible approach and a willingness to support departments and teams outside of your core responsibilities


• 1-2 years in an administrative position (not necessarily from an auction background)
  

What We Offer
 

In addition to an active and progressive work environment, Bonhams offers a competitive benefits package to encourage work/life balance, including:

• Excellent medical, dental and vision insurance – HMO, EPO, PPO with FSA and HSA

• 20 days paid time off (PTO)

• 12 paid holidays and holiday break from Christmas to New Years Day

• 16 weeks fully paid parental leave (after one year) and flexible work arrangements

• 401(k) retirement plan with company contribution (after one year)

• Life insurance with AD&D


• Short- and long-term disability


• Tuition reimbursement

• Commuter benefits (transit and parking)

• Employee assistance program (EAP)


• Professional development: free online training and expansive content library


• Employee resource groups: social club, diversity committee, mentorship program

• Sponsored socials: annual summer and holiday parties, monthly birthday treats, weekly breakfast

Bonhams participates in E-Verify.  

Applicants who
best match the position needs will be contacted.