Sales Administrator

Job Title: Sales Administrator / Tag & Title Clerk

Department: Sales & Administration
Reports To: Division Controller
Location: 610 Nursery Rd, Linthicum Heights, MD 21090 OR  3371 Kenilworth Ave, Hyattsville, MD 20781
Employment Type: Full-Time

Position Summary

The Sales Administrator / Tag & Title Clerk plays a critical role in supporting the truck dealership’s sales operations and ensuring accurate and timely processing of vehicle titles and registrations. This dual-role position requires strong organizational skills, attention to detail, and a thorough understanding of DMV regulations and dealership procedures.

Key Responsibilities

Sales Administration

• Process and post vehicle sales      and purchases in dealership systems (Karmak Fusion)
• Prepare, maintain and balance Inventory      Schedule for new and used trucks including Floor Plan
• Coordinate with sales team to      ensure all deal paperwork is complete and accurate
• Maintain logs of warranties,      service contracts, and dealer trades
• Complete quotes, proforma      billing, and invoicing for truck sales and dealer trades
• As customers remit payment,      provide information for Controllers to process Floor Plan payment timely
• Work with salesmen to complete      financing process with various lenders and meet deadlines

Tag & Title Processing

• Register all new and used trucks      in the appropriate state
• Prepare and submit tax, title,      and registration documents to the DMV
• Maintain a list of outstanding      title work and follow up on missing or delayed titles
• Sign over titles for wholesalers      and ensure proper documentation
• Stay current on state and federal      title regulations and attend training as needed
• Coordinate with title runners and      external agencies for document delivery
• Additional tasks as required for      Sales Administration and Tag & Title Processing

Qualifications

• High school diploma or equivalent      (Associate degree preferred)
• Familiarity with DMV procedures      and title regulations
• Strong computer skills (Accounting      Software, Excel, MS Office, etc.)
• Excellent attention to detail and      organizational skills
• Ability to handle confidential      information with discretion
• Ability to multitask and      prioritize in a fast-paced environment
• Strong communication and customer      service skills

Preferred Skills

• Experience with commercial truck      registrations and dealer trades
• Experience with Dealer Track,      Karmak Fusion or other Dealer Management System
• 1–2 years of experience in      automotive or truck dealership administration
• Knowledge of Certificates of      Origin, extended warranties, financing, and service contracts