Sales & Catering Admin Assistant (Delphi System)

*We are a drug-free workplace. Pre-employment screenings, COVID-19 testing and background checks will be conducted for all viable candidates.*

REPORTS TO:                   

                                                DIRECTOR OF SALES & MARKETING

SUMMARY: 

 Performs a variety of administrative and staff support duties for the Catering Director, Catering Manager and group sales managers .   A range of skills and knowledge of organizational policies and procedures is required. Assists and directs visitors as well as walk-ins, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

ESSENTIAL FUNCTIONS:

1.  Coordinates and performs a range of staff and/or operational support sales & catering activities for departments; serves as a liaison with other operation departments. 


2. Provides administrative/secretarial support for the Sales Department such as answering telephones, assisting visitors/walk-ins, and resolving and/or referring a range of administrative problems and inquiries to the appropriate departments. 


3. Operates personal computer to compose and edit hotel agreements, correspondence and/or memoranda, knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. 


4. Assists group sales managers with the preparation of group room weekly resumes reports. 


5. Assists unit management and staff in problem solving, project planning, and ordering of all supplies utilized by catering & sales department. 


6. Establishes, maintains, and updates files, guarantees, catering menus for sales kits,  


7. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries. 


8. Requisitions supplies through buy efficient. 


9. Group Room coordination of obtaining advance deposits, rooming list, coordinating with Catering Manager for banquet event order forms to be sent out in a timely fashion.  


10. Performs other duties and responsibilities as assigned or required.

PHYSICAL REQUIREMENTS:

  While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk and taste or smell.

 The employee must frequently lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.

EQUIPMENT USED:  

• Existing work computer and knowledge of all applications required to do the job effectively


• Delphi.FDC– Sales & Catering Application


• Fax Machine & Copy Machine

EEO/M/F/V/D