Sales and Marketing Administrator

Job Posting: Sales and Marketing Administrator

Location: Fremont, CA
Schedule: Monday–Friday (On-Site only, No Hybrid or Remote Opportunities)
Hours: 9:30 AM – 6:30 PM
Employment Type: Full-Time

Salary Range: $90k - $110k + bonus

About the Role

The Sales & Marketing Administrator provides primary operational and administrative support to the President, while assisting cross-functional teams including Marketing, Sales, and Service. This role plays a key part in coordinating commercial activities, supporting executive initiatives, and ensuring alignment between departments to support business growth and customer success.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while working closely with executive leadership in a fast-paced environment.

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day operational and administrative support to the President


• Coordinate internal and external communications, scheduling, and project follow-up


• Assist with pricing coordination, commercial documentation, and executive-level requests


• Support preparation of materials for meetings, presentations, and strategic discussions

Commercial & Sales Coordination

• Assist with preparation of customer quotations and related sales documentation


• Support review and tracking of commercial agreements, including MSAs and pricing-related materials


• Coordinate communication between leadership and sales teams to ensure alignment on commercial activities

Marketing & Trade Show Support

• Support marketing initiatives under the direction of the Director of Marketing


• Assist in coordinating trade show and event logistics, including materials, shipping, and booth preparation


• Assist with creation and organization of marketing collateral and product materials


• Help maintain brand consistency across sales and marketing assets

Cross-Functional Team Support

• Provide coordination support across Sales, Marketing, and Service teams


• Facilitate communication between departments to ensure project alignment and timely execution


• Assist with tracking internal requests, documentation, and operational workflows

Administrative & Organizational Support

• Maintain organized records and shared documentation across departments


• Support process improvements that enhance efficiency and communication


• Assist with special projects as assigned by leadership

Qualifications

Required:

• 3+ years of administrative experience.


• Strong attention to detail and ability to anticipate needs.


• Strong organizational, time-management, and communication skills.


• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word).


• High comfort level with technology, business systems, and learning new tools quickly.


• Ability to work with multiple teams and maintain a positive, solutions-focused approach.


• Ability to work on-site daily in Fremont, CA.


• Professionalism, confidentiality, and reliability.

Preferred:

• Bachelor’s degree in Business, Marketing, Communications, or related field.


• Experience with Adobe Creative Suite.


• Experience using Salesforce or other CRM.


• Experience in EV charging, manufacturing, or technology industries.


• Experience assisting with marketing tasks or trade-show coordination.

Benefits

• Competitive salary


• Health, dental, vision and life insurance


• PTO + paid holidays


• 401(k) + matching


• Free EV Charging


• Growth opportunities in a rapidly expanding EV charging company