Sales Assistant

The Sales Assistant will support the sales team in coordinating account materials, managing data and reporting, and ensuring smooth day-to-day operations. This role works closely with key retail partners across multiple accounts and collaborates cross-functionally with Marketing and Operations.  This is an excellent opportunity for a highly organized, detail-oriented individual interested in building a career in publishing sales.

This is a hybrid role based in our office in Naperville, Illinois and requires 2/3 days in office and is an non-exempt hourly position with a pay rate of $22.00./hourly.  We determine starting pay based on a thorough evaluation of job-related factors, including geographic location, market conditions, relevant experience, training, and education. This process ensures a fair and competitive salary that aligns with both the company and the candidate’s qualifications.

What You'll Do:

Sales & Meeting Support

• Prepare materials for key account meetings, including presentations, title submissions, and ordering ARCs/samples.
• Facilitate meetings by running presentations, taking notes, and coordinating follow-ups.
• Support ongoing account needs, including tracking submissions, deadlines, and next steps.
• Assist with additional sales projects and initiatives as needed
• Help improve organization and efficiency of sales materials and workflows

Materials & Asset Coordination

• Maintain and update sales materials and tracking documents, including title grids and account-specific files.
• Coordinate samples and digital assets (covers, interiors, shipments).
• Partner with internal teams to track timelines and ensure timely delivery of materials.
• Upload and maintain assets across customer platforms.

Reporting & Data Management

• Compile sales reports and support basic analysis; distribute recurring reports (e.g., billing, BookScan, marketing updates).
• Enter and manage invoice data in internal systems.
• Maintain accuracy of sales data across internal tools.

ARC & Indie Channel Support

• Coordinate seasonal ARC lists and tracking in FileMaker.
• Manage ARC requests and distribution to accounts and sales reps.
• Upload and maintain Edelweiss materials.
• Track and fulfill swag requests tied to sales orders.

• Bachelor’s degree or equivalent experience in sales/office role.
• Exceptional organizational skills with an eye for detail, adept at managing multiple tasks daily.
• Proactive and collaborative mindset, passionate about books and contributing to team success.
• Excellent communication skills, both verbal and written, with a positive approach to problem solving.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with industry-specific tools and platforms such as Power BI, FileMaker, FileShare, Dropbox, NPD, Edelweiss is a plus
• Must Love Books!

Why Sourcebooks?