Sales Coordinator

Position Purpose:

The Sales Coordinator assists with general administration tasks in support of management and executives. They prepare, arrange and coordinates sales-related events and projects. The Sales Coordinator authors and prepares presentations and proposals for prospective customers, and generates, maintains, and updates sales reports and prospective client lists.

Essential Functions:

• Provide support to sales leadership in all prospecting efforts including communication follow up and acting as a liaison between prospect and sales  leadership. 
  • Lead coordination and processing of sales literature and materials to be provided to prospective clients.
  • Support quoting and estimation process for prospective clients. 
• Process sales orders and invoices for current clients. Process changes orders and work collaboratively with operations to ensure sales orders and change orders are processed appropriately through the manufacturing process. 
• Provide support in sales systems to ensure product changes or updates are made in a timely fashion. 
• Work in collaboration with production to release sales orders into production by ensuring products are properly registered and authorized for production. 
• Works with production and logistics to ensure product warranties, sales invoices and other related information is provided at time a product is delivered to client. 
• Coordinates tradeshows and other sales related events for sales leadership team. 
• Support travel coordination for various individuals or departments. 

  Success Factors:

• Exceptional follow up and follow through on assigned tasks
• Excellent organizational skills and attention to detail. 
• Excellent verbal and written communication skills 
• Computer savvy to navigate sales and production systems/tools as well as standard office equipment
• Ability to self-manage and prioritize time and deliverables

Education & Experience 

• 1-3 years in administrative or sales support role
• Associate or bachelor’s degree in business management, marketing, or related field (preferred)