JOB TITLE: Sales Specialist

REPORTS TO: Director of Sales & Marketing

Purpose for the Position: To act as personal support for the Sales Department. To detail all in-coming meetings and events, provide on-site event coverage, maintain room block inventories, and qualify all in-coming sales calls. This role is the key internal communicator to all departments regarding all groups, meetings, and events.

Essential Responsibilities:

• Performs general duties including taking meeting minutes, answering the telephone, distributing sales leads, and conducting client hotel sites.
• Audits Sales System for accuracy of room blocks GRC, space conflicts and space control on behalf of the department director.
• Handles all details of bookings after group/catering booking contract turnover occurs.
• Books Catering only events and handles all details of bookings and provides on-site support day-of event
• Ensures guaranteed counts and payments are received, which is to follow the terms

and conditions of the contract.

• Works with clients to ensure all details regarding their group room booking or catered event are

Obtained, executed, and charged properly.

• Obtains group rooming lists and coordinates their inventory with the front office.
• Communicates all changes and alterations to an event booking with the property departments.
• Maintains a filing system of reports and pertinent records.
• Participates in the planning and execution of all client events.
• Records and distributes internal meeting minutes in a timely matter.

Physical Demands: Lifting up to 20 lbs. Maximum with frequent lifting and/or carrying of objects

weighing up to 10lbs. Requires walking or standing, reaching, handling, feeling,

talking, hearing, seeing.

Environmental Conditions: Inside: Protection from weather conditions but not necessarily from

temperature changes. A job is considered “inside” if the worker spends approximately 75% or more of

the time inside.

Math Skills: Requires mathematical development sufficient to be able to: add, subtract, multiply, and

divide all units of measure.

Language Skills: Must have developed language skills to the point to be able to: Read newspapers,

periodicals, journals, and manuals. Write business letters, summaries and reports using prescribed

format and conforming to all rules of punctuation, grammar, diction, and style. Participate in discussions

and debates. Speak extemporaneously on a variety of subjects.

Relationships to Data, People and Things:

Data: Coordinating: Determining time, place, and sequence of operations or

action to be taken on the basis of analysis of data; executing determination

and/or reporting on events.

People: Persuading: Influencing others in favor of a product or service or point of view.

Things: Handling: Using body members, hand tools, and/or special devices to

work, move, or carry objects or materials. Involves little or no latitude

for judgment with regard to attainment of standards or in selecting

appropriate tools, objects or materials.

Specific Vocational Preparation: On the job training or essential experience in less responsible jobs over

1 year and including 2 years; Associate or Bachelor degree helpful.

This job description is not an exclusive or exhaustive list of all job functions that an associate in this

position may be asked to perform from time to time. This job description is subject to change at any

time.

I hereby acknowledge that I have read and understand this job description. I understand that I must be

able to perform the listed duties and responsibilities with the designated level of knowledge, skill, and

ability and in a satisfactory manner. I further certify that I can perform these duties and responsibilities