Sample Coordinator

Company Overview  

Established in 1975, Delta Galil Industries is a global manufacturer and marketer of Private Label apparel products for men, women and children, as well as owner of leading fashion brands such as 7 For All Mankind, Schiesser, PJ Salvage, Eminence, Delta and more.  

With an eclectic offering of made-to-order products, Delta Galil’s range includes intimate apparel for men & women, active wear, socks, kids & baby wear. We are proud to have contributed to the success of Walmart, Target, and Marks & Spencer, as well as leading fashion brands such as Calvin Klein, Nike, Victoria’s Secret and many more. Delta Galil also sells its products under brand names licensed to the company including Adidas, Wolford, Polo Ralph Lauren, Wilson, Maidenform, Tommy Hilfiger and others.   

Brand Overview 

PJ Salvage 

PJ Salvage is a leading name in the fashion industry, specializing in high-quality sleepwear, loungewear, and beyond. With a commitment to comfort and style, we have established ourselves as a sought-after brand. P.J. Salvage is a California lifestyle brand, specializing in the world’s softest pajamas, loungewear and lifestyle apparel (and the accessories to go with them!) With a multi-generational appeal, our collections inspire happiness & comfort so that you can more fully embrace life’s moments. Live cozy, feel playful, let your personality shine. Always comfy, never boring. 

Role Overview

We are looking for a highly organized Sample Coordinator to join our growing team. This person will work cross-functionally to manage incoming and outgoing samples for the Product Development, Design and Sales teams. You will work closely with multiple departments across multiple deliveries to ensure all samples are received and distributed according to schedule.

Responsibilities

• Organize and ship samples for sales meetings/trade shows
• Review PLM to make sure master information is correct before publishing to team when requested by design
• Attend calendar meetings, to be aware of key dates across multiple departments
• Send out initial seasonal SMS POS to vendors and maintain seasonal racks
• Update bulk SMS ship log as sample ship out and provide pending ETA’s every Friday
• Use WIP from vendors to track bulk SMS in office dates
• Review and prep bulk SMS to show PD prior to shipping to sales reps
• Track, receive and ensure correct samples are passed to marketing as needed
• Request photo samples for majors for inline and exclusives styles
• Fill out digital assets as needed when sent over by majors
• Organize green tag (PP) samples in house and ship out to vendors as approved by PD and Tech team
• Lead and keep track of the color-coding bead process for all in-house samples
• Boxing up old submits once season is over and organizing our design closet for easy access
• Maintain showroom and line samples to keep clean and organized
• Coordinate dates to ensure samples are available for key meetings and shoots
• Facilitate samples being borrowed between internal departments with a check-out, check-in system
• Manage sample database in PLM and excel
• Own weekly samples reporting to be shared across multiple departments
• Receive and log in/file all incoming packages
• Be a product expert! Know the ins and outs of the entire product line

The following provides a general overview of typical day-to-day responsibilities, which may shift as business needs evolve:

• Filing and organizing fabric, art and color submits
• Maintaining pantone book and chips
• Shipping product and reference samples
• Shipping bulk SMS to sales reps as needed
• Prepare, send and receive sample packages
• Support the general organization of the Product Development team and area
• Maintain our fabric and trim library
• Assist Product Development and Design team in daily tasks as needed

• Minimum of 1 year of relevant experience, either in a corporate fashion role or through a strong internship(s)
• Excellent communication and interpersonal skills
• Organized and detail oriented
• Ability to adapt to changing priorities in a fast-paced environment
• Ability to work under pressure and navigate multiple daily requests
• Strong outlook, word, excel skills preferred
• Knowledge of PLM/Centric a plus but not required
• Friendly and collaborative team player with a great attitude and positive mindset 

This is an on-site role, with 5 days in our Irvine, California office 

PAY RATE: $20.00/hr-$25.00/hr

At Delta Galil, we strive to hire and nurture amazing talent. Actual salaries will vary depending on factors including but not limited to experience, specialized skills, and internal alignment. 

DIVERSITY VISION STATEMENT: 

We are committed to creating an inclusive environment that welcomes and values the differences among all of our associates, customers, suppliers, and the communities in which we live and conduct business. We are an equal employment opportunity for minorities, females, protected veterans, and the disabled. 

We are committed to providing equal opportunities in employment and treating our associates and applicants without discrimination based on their race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, protected veteran status, or any other legally protected factor.