Sample Coordinator

Position Summary: Support the Sales & Design departments by managing sample creation, stock inventory, and distribution, while also facilitating operational processes and communication across all teams and vendors.

Position responsibilities:

• Issue cut orders and color rotations for Openline and Quick ship program twice annually.


• Work with Design to verify quality and additional product specifications.


• Track and ship sales team sample sets at designated times.


• Source and order yardage, issue cut orders and coordinate with both US and China sample makers for various sample and display needs.


• Work with outside sample makers on order receipts and approvals.


• Update existing sample sets with new additions or drops twice annually.


• Update Sample Management program in teams app.


• Coordinate with outside sample maker on inventory levels and operations as needed.


• Coordinate cut orders for sampling.


• Assemble contract binders as needed.


• As applicable, order yardage internally and transfer to US Sample Maker


• Collaborate with global team and US Sample makers to procure and assemble swatches ensuring quality standards are achieved.


• Update Sample Management program on Monday.com.


• Coordinate all window sampling.

Customer Specials & Line Preparation

• Work with Design team to assemble samples and tag samples to ship to customers.


• Order samples, run report.


• Receive production cuts, maintain and organize fabric shelves each season.


• Maintain Design department archive samples.


• Organize and prep the show line for customer showings.


• Ship packages and samples daily both domestically and internationally. 

Essential Skills and Experience:

• 1-3 years’ experience in a coordinating role for account management, sales, or design.


• Experience in sample coordination and/or inventory management preferred.


• Strong organizational skills, detail orientation, and time management skills required.


• Proficiency in AS400 preferred.


• Microsoft Excel and inventory tracking systems experience required.


• Excellent communication and collaboration skills required.


• Ability to manage multiple seasonal programs and priorities required.

• Able to safely lift and handling samples up to 50lbs as needed. 

Education requirements:

• HS Diploma or GED