Scanning Clerk

SCANNING CLERK JOB SUMMARY

Under the supervisor of the Office Manager, Scanning Clerk is responsible for scanning all patient information into Electronic Medical Record and PM system according to established procedures.

SCANNING CLERK ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for scanning all patient information into Electronic Medical Records
• Maintain high level of confidentiality with patient information
• Scan documents to appropriate encounters/orders/document list within computer system
• Upload documents to specified areas of PM and EMR systems
• Check documents for accuracy and proper placement in EMR systems
• Read incoming material to establish content or title
• Maintain knowledge of all scanning requirements in order to scan documents correctly
• Communicate with supervisors, managers, providers to complete tasks accurately and in timely manner
• Retrieve, sort, and scan documents in appropriate files
• Adherence of hospital tracking protocol and workflows
• Contribute ideas/solutions for process quality improvements
• Sort material in accordance with filing system used
• Review and understand the document appropriately to determine which folder the document to be scanned.
• Perform other duties and assist in department projects as assigned

SCANNING CLERK EDUCATION, TRAINING AND EXPERIENCE

• High School graduate or GED preferred.

 SCANNING CLERK PAY RATE: $21/hr 

SCANNING CLERK KNOWLEDGE, SKILLS AND ABILITIES

• Ability to find solutions when barriers are identified.
• Strong documentation skills.
• Ability to multi-task and prioritize when needed.
• Ability to independently seek out resources and work collaboratively.
• Ability to read, understand and follow oral and written instructions.
• Experience and work ethics that supports working within a high functioning, team-oriented environment.
• Demonstrates a willingness and ability to work under supervision.
• Ability to develop and maintain good working relationships with staff.
• Ability to use computer and learn new software programs.
• Excellent interpersonal skills reflecting clarity and diplomacy and the ability to communicate accurately and effectively with all levels of staff and management.
• Demonstrates ability to work in a regulatory climate that includes oversight of state and federal entities, payer contracts etc.
• Possesses ability to communicate effectively, both verbally and in writing.
• Possesses genuine respect for others and acceptance of their individual social and cultural traits.
• Proficient knowledge of Microsoft Outlook.
• Able to travel and attend professional meetings, conferences, trainings and clinic sites.
• Demonstrate flexibility, enthusiasm, and willingness to cooperate while working with others in multi-disciplinary teams.
• Ability to read, understand and follow oral and written instructions.
• Excellent command of the alpha numeric system.
• Ability to handle standardized situations with occasional variations.
• Interpersonal/human relations skills.
• Excellent organizational, time management, communication skills.
• Detailed oriented skills
• Ability to maintain records and files.
• Performs other related duties as assigned.

SCANNING CLERK BENEFITS:

• Medical, Dental and Vision – 100% paid by Employer
• Life Insurance and Accidental Dismemberment – 100% paid by Employer
• Paid Holidays
• Paid Time Off
• 401(k)
• 401(k) Matching
• Flexible Spending Account
• Fringe
• Supplemental Insurance

SCANNING CLERK PHYSICAL DEMANDS

Position requires prolonged sitting at a computer, some bending, lifting, stooping and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a computer keyboard, photocopy machine, telephone, and other office equipment is also required. Employee must have normal range of hearing and eyesight.

NOTE: The essential job functions for this position include, but may not be limited to those listed in this job description. Employees hired for this position must be able to perform the essential functions of this job without imposing significant risk of substantial harm to the health or safety of themselves or others.

 We are committed to providing equal employment opportunities to all applicants, including those with arrest or conviction records. In accordance with the ULAC Fair Chance Ordinance, we will not inquire about or consider criminal history until after a candidate has received a copy of their background check report. All applicants will be evaluated based on their qualifications and ability to perform the essential functions of the job. For more information, please refer to LA County Fair Chance Hiring.