Scheduler & Correspondence Manager

Scheduler & Correspondence Manager
Cuomo for NYC - Manhattan, NYC
Compensation: $4,000-$6,000 per month
Start Date / End Date: 08/15/2025 - 11/05/2025
 

Position Summary:

The Scheduler & Correspondence Tracker will be responsible for managing the campaigns  correspondence, calendar, staffing matrix and meeting logistics, as well as tracking and ensuring timely responses to internal and external requests, conversations, and follow-ups.

This person will be the nerve center of the campaign’s candidate-facing operations—ensuring that the right people are in the right rooms at the right time, and that every interaction is followed through professionally and strategically. You’ll work closely with the candidate, campaign leadership, and every department to keep the campaign’s most precious resource—time—running efficiently and intentionally.

This is a job for someone who is hyper-organized, discreet, unflappable, and deeply committed to discipline and communication.

Key Responsibilities:

Scheduling & Calendar Management

• Maintain the campaign’s master calendar, including all public and private meetings, events, calls, and travel. 
• Coordinate daily and weekly schedules with all departments, ensuring alignment on logistics and priorities.
• Prepare and distribute daily schedules to the full campaign team and senior staff.
• Anticipate and resolve scheduling conflicts quickly and diplomatically.

Correspondence Tracking

• Track all incoming requests for the candidate, including meeting asks, call requests, and emails from stakeholders.
• Maintain a detailed, up-to-date correspondence log to ensure follow-up, delegation, and accountability.
• Work closely with the campaign senior leadership and department leads to triage and prioritize correspondence and meeting requests.

Candidate Support

• Prepare the candidate and relevant teams with background memos, briefings, and meeting materials.
• Ensure the candidate is where they need to be—on time, prepped, and ready.
• Coordinate handoffs between the scheduler, events, advance, and personal staff to support smooth movement and preparation.

Cross-Team Coordination

• Work closely with press, fundraising, events, policy, and field to keep all moving parts synced.
• Participate in senior staff scheduling meetings and briefings.
• Support campaign leadership in tracking external relationships and engagement history.

Position Requirements:

• Based in-person in Manhattan, 6 days/week
• Use of personal laptop and cell phone for campaign purposes
• 2–5 years of experience in scheduling, operations, executive support, or campaign logistics
• Mastery of Google Calendar, Google Sheets, and email systems
• Discretion and professionalism—you will handle sensitive information daily
• Exceptionally organized, responsive, and detail-oriented
• “Nothing falls through the cracks” mindset
• Calm under pressure, great at juggling changing priorities and tight timelines
• Strong written and verbal communication skills
• Collaborative and friendly—but firm when needed
• Passion for New York City and the campaign's mission